Financial skills

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Linda Spratt
Contact Person Email: 
hikino@lava.net
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Facilities Management Oversight Committee Chair

Lead a group that does the strategic and financial planning for our facilities and also manages specific projects related to our facilities here at QUUF.

Detailed Description: 
The chairperson convenes and leads monthly meetings and is responsible for reporting on activities. The chair, along with four other members and with the Sexton and Congregational Administrator as staff representatives, will create a list of prioritized projects and their budgets, as submitted through staff, Facilities Request Project Forms, Capital Needs Requests, and the Safety and Risk Management Committee. They will research needs for big projects, oversee accessibility improvements and be involved in the management of the Columbarium project as needed. Other activities will include recruiting volunteers for big projects, forming task forces as needed, developing the annual facilities budget, managing monthly facilities expenditures, participating in strategic long term planning for facilities, acting in a consulting role on proposed changes to building use decision and policy, and getting regular feedback from the Sexton regarding daily maintenance operations.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

In our growing congregation there is a continual desire to make the physical plant work better to meet all the needs. As chair you will play a vital leadership role in helping to prioritize and plan for these improvements. It will give you the chance to work with a small team, to plan and direct completion of these projects. The congregation will benefit from a dedicated team that addresses the physical needs in a thoughtful, manner.

Skills Needed: 

Strategic planning, finance, and project management. The chair will be the organizing person who makes sure the meetings are held, following up on details, etc. 

Training, assistance, and safety requirements: 

This is a new approach to our traditional buildings and grounds committee and means that the chair and members will draw on their own experience in setting their agendas. Assistance and guidance will also come from the Sexton and Congregational Administrator as staff representatives.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Pledge Campaign Committee Chair

The chair works with committee members to oversee the big picture of meeting the financial needs of the congregation. 

Detailed Description: 
The Annual Pledge committee consists of about half a dozen people, folks with the longer view of maintaining the QUUF budget. While the specific philosophy of fundraising may change, many specific roles build upon what has been done previously. The chair oversees the group, conducts monthly meetings (usually October to May) and keeps the process on track. January and February are the busiest, when the committee meets weekly to assure a smooth Pledge campaign since pledges provide 90% or more of the QUUF operating budget. The chair keeps notes of the meetings. Specific areas that are part of the campaign include: Creating the informational brochure and newsletters, providing pledge packets, providing an annual dinner or other all congregation event before Stewardship Sundayand creating a theme for the campaign, including displays and entertainment. Short term helpers, many of whom take on the role each year include: Event Coordinator who recruits event/table hosts; Publication Coordinator,who writes and/or oversees all written materials (newsletters, brochures, bulletin updates, etc.); Production Coordinator who provides office support, packet materials,envelope stuffing), and Coordinator of testimonials who recruits and assists with the preparation and delivery of pulpit and written congregant testimonials. Post campaign follow-up includes; pledge acknowledgements, thank yous, evaluating the effectiveness of the campaign.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The success of QUUF hinges on how well we can provide the financial support for our staff and programs.   The Annual Pledge Campaign Committee Chair is an essential position, which affords the satisfaction of being a key person in maintaining QUUF as a vibrant organization.
The chair likes to see and provide the big picture and ais drawn to the value of its importance.   The chair enjoys figuring out how to communicate the big picture to the congregation.  The chair has the satisfaction of “taking care of our stuff, ”  of providing the fellowship the means by which we can extend our giving to what is both greater than ourselves and personally important.

Skills Needed: 

• Financial acumen! A love of seeing/directing the big financial picture • Organizational skills are very important; the Ability to see the whole as well as component parts • Ability with people on a committee and recruiting volunteers

Training, assistance, and safety requirements: 

Supportive committee members and past volunteers provide many ways of assistance. Written drafts of previous year’s campaigns provide the backbone on which the next year’s campaign is built.

Contact Person: 
Susie Gorske, Sherry Modrow
Contact Person Email: 
susiegorski@gmail.com, smodrow@gmail.com
# of positions available: 
2
Availability: 
Position Filled
Service Opportunity Filled By: 
Susie Gorski, Sherry Modrow
Date Filled: 
Sunday, September 1, 2019
Expected Service Opportunity Term End: 
Tuesday, September 1, 2020
Hours per Month: 
20

Pledge Campaign Committee Member

Join a group committed to meeting the financial needs of the congregation.  

Detailed Description: 
The Annual Pledge committee consists of about half a dozen people, folks with the long view of maintaining the QUUF budget. The chair works with committee members to oversee the big picture of meeting those needs. Monthly meetings (October to May) keep the process on track.January and February are the busiest times, when the committee meets weekly to assure that the annual Pledge campaign can run smoothly. Pledges provide 90% or more of the QUUF operating budget, giving us the ability to do our programs as well as we do! Chair and committee members make sure the parts of the campaign come together. These include: • Revising and devising the informational brochure, newsletters and notices • Providing pledge packets and information on ways and means to give • Providing an annual light hearted event before Stewardship Sunday • Providing an angle/theme for the campaign, including displays and entertainment Specific jobs in the above tasks are done by short-term volunteers. These include some or all of the following: Fellowship Event Coordinator, Table hosts, Provider of display posters, Entertainment Coordinator, Person to oversee the production and distribution of brochures (Packet and envelope stuffing), Sound system provider, Stewardship testimonials. Post campaign follow-up includes; pledge acknowledgements, thank yous, evaluating/assessing the effectiveness of the campaign.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The success of QUUF hinges on how well we can provide the financial support for our staff and programs.  Committee members like to see and provide the big picture and are drawn to the value of its importance.  They enjoy figuring out how to communicate the big picture to the congregation.  They have the satisfaction of “taking care of our stuff.”  They enjoy providing the fellowship the means by which we can extend our giving to what is both greater than ourselves and personally important.

Skills Needed: 

• Financial acumen! A love of seeing/directing the big financial picture • Organizational skills are very important; the ability to see the whole as well as component parts • Ability to work with people on a committee to get a job done

Training, assistance, and safety requirements: 

Supportive committee members and past volunteers provide much assistance. Good records of previous years’ campaigns provide the backbone on which the next year’s campaign is built.

Contact Person: 
Marilyn Mitchell, Sherry Modrow
Contact Person Email: 
mmitchell@cablespeed.com, smodrow@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
10

Endowments Committee member

The Endowments Committee solicits and manages the funds for the Endowments Fund of the fellowship.  This is an elected position voted on by the general membership of the congregation at the annual meeting.

Detailed Description: 
Endowments Committee members participate in discussions of the requests for expenditures. They analyze, discuss and recommend how the funds are invested for optimal return while balancing the risk. Members develop ideas for encouraging people to contribute to the Endowment Funds. The Endowment Committee meets approximately eight times a year, or more as needed. Typical meetings are 1-1/2 to 2 hours long. The committee also holds an annual retreat of approximately four hours. In addition, members may also spend approximately 20 hours annually working at home.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The benefit for doing the service for the fellowship is the personal gratification in knowing that you are contributing to the financial wellbeing of the fellowship, providing service over and above financial contributions.  In addition there is the joy of working with a team of thoughtful and congenial people.

Skills Needed: 

Ability to analyze, listen to opposing views and have a basic understanding of finances

Training, assistance, and safety requirements: 

Training and support comes by participating in meetings and learning based on your own ability and on-the-job training.

Contact Person: 
Roger Andersen
Contact Person Email: 
randers48@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
4

RE (Religious Education) Chair

Oversee and coordinate with the RE Committee as they execute their mission to: “To engage families with children in our UU community, by organizing special events, supporting the RE staff, and promoting a family perspective within QUUF.”

Detailed Description: 
The chair leads monthly RE Committee meetings (REC), collaborates with the DFM (Director of Family Ministry) on building the monthly agenda, and works with the DFM to recruit new members for committee. Along with the REC, the chair schedules, organizes, promotes and hosts family oriented events: (Meet and Greet, Harvest Party, Halloween, cookie making for the Shelter, Winter Holiday Party, Teacher Appreciation event, Easter egg hunt, Mystery Pals, etc.) Additional duties include Overseeing playground upkeep, participating in Leadership Assembly, writing the annual budget and annual report.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Benefits for volunteer include getting to know people, being part of a group working on a common goal, organizing fun events. Benefits for the congregation include providing RE programing support for DFM, opportunities to participate in fun seasonal multi generational social events, a well maintained playground for the children.

Skills Needed: 

Organizational skills are a plus including the ability to recruit and organize volunteers, and organizing events. Ability to work with Director of Family Ministries to write meeting agendas and otherwise assist the Director is important.

Training, assistance, and safety requirements: 

retiring chair will help train and assist, as will Director of Family Ministry.

Contact Person: 
Renee Neugent, Beau Ohlgren
Contact Person Email: 
woods_child@yahoo.com, beau@ohlgren.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Friday, June 1, 2018

Personnel Committee Chair

Lead the committee that interfaces on issues of employment and supervision among the fellowship staff, the Board and congregation.

Detailed Description: 
The chair is the meeting convener and facilitator and is also the overseer of all the tasks. Currently, the chair prepares the personnel budget. The committee meets to make personnel-related decisions, monitor the annual performance review process for all staff, create or modify job descriptions with staff input and Board approval, work through any difficulties or conflicts involving staff, make hiring and firing recommendations to the Board, serve with members of the congregation and staff to interview and recommend candidates for hire, prepare recommended salaries and benefits for staff and Ministers, work with the Board and the staff to prioritize staffing needs, understand UUA Personnel Guidelines as well as the federal rules, research and propose personnel changes as needed, and update the Personnel Handbook as needed.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The benefit for the Volunteer is becoming an active partner in the organization and functioning of the Fellowship. You get to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. You have the opportunity to assist in the selection of staff and then providing the support to assure growth and success for them. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the shoulders of the staff.

Skills Needed: 

Good organizational skills as well as an interest in and ability to track details and stick to timelines. Experience with personnel issues such as supervision responsibilities, staff performance reviews, and compensation. Some familiarity with Federal Labor Relations and UUA Personnel Guidelines. Computer Experience in the use of spreadsheets, Microsoft word and power point; specifically, as it relates to the preparation of the personnel budget. Good writing and editing skills. Ability to lead and participate in discussions on sensitive personnel issues and remain objective. Comfort in making hard decisions related to Personnel. Remaining at all times – the keeper of confidential information!

Training, assistance, and safety requirements: 

Since the Committee works on a team basis with members responsible for specific areas of Personnel work – a new member would receive input and support from the person doing the same assignment the new member chooses - budget prep; supervision and performance review; taking and keeping records/minutes, working on the handbook, etc. The Chair also provides support in the the training for new members.

Contact Person: 
Brian Rogers
Contact Person Email: 
briandrogers@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Brian Rogers
Date Filled: 
Thursday, March 15, 2018
Expected Service Opportunity Term End: 
Monday, March 1, 2021
Hours per Month: 
8

Winter Shelter Meal Chair

Work with Shelter Partner Stakeholders and QUUF in the care, operation, and development of the Winter Shelter and organize and schedule volunteers to serve meals and to work as monitors. 

Detailed Description: 
QUUF joins other local faith-based and secular organizations (the Community Outreach and Shelter Team(COAST), the American Legion, and OlyCAP) in hosting the Jefferson County Winter Shelter each year. The Shelter offers beds and bathing nightly as well as meals for those who are homeless, from November through March. QUUF covers all meal and monitoring for two weeks each winter: traditionally the week after Thanksgiving and the last week of January. You will facilitate communication among volunteers and member organizations, embody the philosophy of hospitality as outlined by COAST, and act as a leader within QUUF to ensure that all volunteer services are provided with respect and courtesy. Key Activities: 1. Serve as a member of the COAST Board of Directors with one vote. COAST monthly board meetings occur from 3-4 pm on the 3rd Thursday of each month. (1-3 hours/month) 2. Act as a representative between groups: the Coordinator is the direct communication link between COAST and QUUF, currently through the Social Justice Council. (2-4 hours/quarter) 3. Participate in community events on behalf of COAST such as the Jefferson County Fair, volunteer fairs, Veteran Stand-Up, etc. (2-10 hours/year) 4. Manages QUUF's efforts for 2 separate weeks during the season. QUUF is responsible for the Shelter, historically, during the week after Thanksgiving and the last week of January-beginning of February. a. Familiarize QUUF membership with need. Solicit their support and involvement. Advertise through personal statements and public displays (6 hours) b. Schedule volunteers able to fill all needs in meal prep/service and night monitor assistance (6 hours/season) b. Make sure all positions are filled (6-12 hours/season) c. Make sure are supplies and food are purchased or donated for the week's meals (15 hours/season) d. Assure that recycled materials are removed from the shelter (3 hours/season) 5. Supervise all QUUF volunteers a) Make sure that each food preparation and serving group has a supervisory member with a current Food Handler's Card from the Jefferson County Department of Health (schedule Food Handler's Training--6 hours/every two years, monitor certificates (2 hours/year) b) Familiarize kitchen helpers with the use of the kitchen equipment as well as location of kitchen items (4 hours/year) c) Familiarize kitchen helpers with Shelter practices regarding timing of meals, serving, clean-up, and reporting (4-12 hours/year) 6. Be supervised by by the on-site shelter supervisor. OlyCAP staff are available for support. Coordinators must defer to shelter staff in all matters of shelter operation and safety. (2+ weeks/year)
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

1. This makes the Shelter's operation possible. An average of 24-32 adults are served each night. Volunteers allow the Shelter to operate more safely by increasing the number of staff without increasing costs. 2. Working together to meet the needs of others helps foster community strength within faith-based and civic groups which comprise the COAST membership. 3. Volunteers experience satisfaction in helping shelter guests. Providing a warm meal, a bed, and shower for someone who both needs and appreciates it creates a connection at the most fundamental level.

Skills Needed: 

1. Work well with volunteers, guests, shelter staff, and fellow coordinators 2. Adjust quickly to changing and challenging situations. Problems arise over volunteer availability, guest population, food delivery, etc. 3. Detail oriented and organized. Along with scheduling, training, and working with all volunteers, the Coordinator responsibility is to make sure all necessary paperwork is completed fully and correctly 4. Tailor one's efforts to successfully achieve all aspects of the purpose and mission of the Shelter. This mission may differ to some extent from QUUF's and any individual's. 5. Advertising and communication

Training, assistance, and safety requirements: 

1. Participate in Shelter volunteer orientation and training 2. Food Handler's Certification 3. Training by staff and site supervisors on how to react immediately to difficult situations with guests 4. Well defined Shelter policies and practices deter guests from aggressive, inappropriate, and unsafe behaviors.

Contact Person: 
Sandy Tweed
Contact Person Email: 
sltweed@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Sandy Tweed
Date Filled: 
Tuesday, October 1, 2019
Expected Service Opportunity Term End: 
Thursday, October 1, 2020
Hours per Month: 
10

Book Sale Volunteer

Help with a variety of tasks needed for the annual book sale and related activities before, during and/or and after the week of the sale.

Detailed Description: 
The annual Book Sale, held on a Saturday in January or February, is one of the most fun events at QUUF! The foyer and fellowship hall turn into a big used bookstore for the day, where you can buy a year’s worth of terrific books donated by a well-read community. The sale is planned for and carried out by a team. The coordinator provides overall organization of the event, including organizing volunteers and interfacing with the QUUF staff. A core group of volunteers meets with the coordinator to plan the book sale and work collaborately to carry out the sale in an efficient, community-minded, and economically profitable way. Core volunteers may lead up aspects of the sale, such as advertising, book sorting and storage, signs, etc. New in 201, a sub-group of volunteers is planning a private reception/pre-sale scheduled for the evening before the public sale. Volunteers with technical expertise or specialized book knowledge can help with online book sales before or after the community book sale. Some volunteers work only the week of/day of the sale, sorting and displaying books, serving as general helpers or cashiers, clean up crew, and other standard event tasks. Core volunteers attend 4-6 meetings over the course of 3-6 monts, Others work 2-5 days the week of the sale or the day of the sale itself. We are looking for 1-2 volunteers who would be willing to work with online book sales year round.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with other QUUF members and friends. That’s the best part! *Use your organizational skills to bring in funds for the QUUF budget. *Provide an opportunity to the general public to visit QUUF and talk with our members/volunteers. *Get ‘first shot’ at the best collection of books in the area!

Skills Needed: 

A love of books. Work well with a team. Respect for others' ideas and skills. No special skills are required of any single volunteer, but YOUR special skills, such as ability to carry boxes, artistic flair, cooking, presentation, working with money, or almost anything else can be put to good use.!

Training, assistance, and safety requirements: 

Jean Walat and other current book sale organizers are available to orient the new volunteer

Contact Person: 
Jean Walat
Contact Person Email: 
jmwalat@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open