Leadership

Membership Committee Activities Coordinator

The Activities Coordinator works closely with the QUUF Staff Membership Coordinator to continue and/or initiate ways to enhance congregational life for our Members and Friends.

Detailed Description: 
This role includes organizing events and perhaps gathering volunteers (for example, other Membership Committee members) to join you with projects or events. Time commitment is unknown as this new and very needed position is in the development stage. The Membership Committee in general, and the Membership Coordinator in particular, are eager to stir interest and help new and current members connect and really feel they belong. Currently, we sponsor an annual all-congregation Picnic in August and also Friendship Dinners. Suggestions being discussed include having Mixers – social events for both new and longtime member and friends and a mentor program.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Congregational sense of community and belonging is enhanced by these activities.  The Activities Coordinator gets to know a lot of peope in a cordial atmosphere.  

Skills Needed: 

Event planning
Enthusiasm for connecting people
Works well with others
Flexible
Organized

Training, assistance, and safety requirements: 

Membership chair will support Activities Coordinator

Contact Person: 
Betty O'Bryan
Contact Person Email: 
icbiadt3333@hotmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Alice Clive
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Conversation Team Leader

Working with the Pathways to Service Coordinating Committee, support and facilitate a team of 15-18 “Conversationalists.”

Detailed Description: 
The purpose of this service opportunity is to ensure that the members of the Conversation Team are supported, trained and doing conversations according to the method developed by the Pathways to Service (PTS) Coordinating Committee. There is an on-going group of about 14 Conversationalists. The Team Leader recruits more Conversationalists as needed (the ideal number is about 18), trains them, and facilitates an every-other month 1.5 hour meeting. Facilitating the meeting includes creating the agenda, running the meeting, and coordinating with the PTS Coordinating Committee and staff to be sure that names are being assigned to Conversationalists. The Team Leader also does conversations. Finally, the Team Leader attends meetings of the PTS Coordinating Committee every other month and participates in decision making about the larger program.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

This position is very rewarding because it provides the opportunity to hear about how all conversations are going and get first-hand knowledge of how the PTS program is reaching people and inviting them to engage and share their unique gifts. The conversations are the heart of the program and even those people who do not immediately engage in service are given the chance to be heard, feel welcomed, and make a connection with the larger congregation.

Skills Needed: 

The Conversation Team Leader should have strong organizational skills and the ability to facilitate groups. Facilitation skills include the ability to listen, move an agenda along, and make sure everyone is included. Organizational skills include ability to keep a roster up to date, plan meetings, manage paperwork, communicate with email, and work with the PTS database.

Training, assistance, and safety requirements: 

The out-going Conversation Team Leader will train the new Team Leader. In the past the Team Leader had a partner who was trained in counseling. This person was a resource for people who needed extra support with interpersonal skills or interview skills. Going forward, this resource will be found by the PTS Coordinating Committee if members of the Team need this.

Contact Person: 
Pam Clise
Contact Person Email: 
pamm@olympus.net
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Pam Clise
Date Filled: 
Sunday, July 1, 2018
Expected Service Opportunity Term End: 
Wednesday, July 1, 2020
Hours per Month: 
8

Music Program Committee Chair

The Music Program Committee supports the development and maintenance of an excellent and vibrant music program at QUUF. The Music Program Committee works closely with the choir director to support the music program of the Fellowship. The committee helps to schedule pianists, soloists and instrumentalists for the year, fostering music as part of our worship services. The chairperson guides the committee in its deliberations and decisions. 

Detailed Description: 
Music Program Committee Chair facilitates monthly committee meetings, sets agenda, and notifies committee members of up-coming meetings and special musical events. The chair prepares an annual budget and provides advice for the choir director’s annual review. The Music Program Committee may also organize special concerts or other musical events. Other duties include attending the Leadership Assembly’s quarterly meetings and preparing the annual report of the committee's activities during the preceding year. Time required varies, but the best estimate is 6-8 hours a month.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Music is a favorite part of the Sunday Service, one that has the power to touch people deeply in a way that words cannot. Out music program enriches the life of the Fellowship and provides an opportunity for people who are moved tom sing and/or play an instrument to offer these gifts. A chairperson who loves music will find this opportunity deeply fulfilling. In addition, Music Program Chair enjoys the fellowship of working closely with the minister, the choir director, and musicians. As with any leadership position, chairing this committee brings the reward of collegial relations with other leaders and a deeper understanding of the Fellowship.

Skills Needed: 

The chair should be able to lead a discussion; have organizational skills; be good at interpersonal relation able to delegate.  Please note: While a love of music may make the position more compelling, it is not a requirement.

Training, assistance, and safety requirements: 

No special training needed.

Contact Person: 
Lynn Wilson
Contact Person Email: 
lwilson@seatrustinstitute.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
6

Pathways to Service Team Leaders

The purpose of Pathways to Service is to foster a culture of service that allows all of us to grow spiritually, enhance our relationships with others, and pursue our passions. Pathway's Team Leaders oversee the program, which includes making sure accurate service opportunities are posted and/or updated in our data base; maintaining a team of conversationalists who converse with two members of the congregation each month; entering conversation results when needed, and holding monthly matching meetings to find roles where members may engage more deeply with QUUF.

 

Detailed Description: 
Two Team Leaders share the tasks, which include making sure the conversation team is humming along, updating the data base, facilitating the matching meetings, communicating with the Board, staff and other leaders, making and submitting budget, and setting annual goals.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The joy of working with smart, funny, creative, committed people; the satisfaction of running an upbeat program that helps new and old members deepen their engagement with the congregation. The congregation will enjoys the benefits of a broader commitment, new leadership, and vitality.

Skills Needed: 

Be well-organized, enthusiastic, energetic, and interested in vitality of the congregation and able to provide leadership. The leaders work with a custom made data base that is user friendly but requires some computer skills.

Training, assistance, and safety requirements: 

Current team leaders will train new team leaders.  In addition, the membership coordinator dedicates 20 hours a month to supporting the program and is familiar with the data base.

Contact Person: 
Carolyn Latteier or Kendra Golden
Contact Person Email: 
clatteier@gmal.com or jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Committee on Shared Ministry Member

Members provide advice and counsel to our ministers and, when requested by the Board of Trustees or deemed appropriate by the committee itself, give advice to the Board on how to better serve the spiritual health of the congregation as it strives to fulfill its mission.

Detailed Description: 
Appointments to the committee must be members of QUUF, and are recommended to the Board by the COSM Chair and the Ministers. The committee (which consists of a maximum of six people, not including the Ministers) meets one weekday a month with the Ministers, and after church one Sunday a month without them. Committee members listen and provide assistance and perspective to the Ministers; pay attention to the many facets of the fellowship and recommend or take actions to support and encourage shared ministry; facilitate communication and conflict resolution among the congregation, the Board, and the Ministers (especially during crises, transitions, or emergencies); and, as requested by the Board, conduct congregational assessments and provide feedback regarding Minsters' performance.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Serve with other committed QUUF members for the benefit of the congregation. Make new friends and deepen your connection with our ministers. Learn and support the ministries of the Fellowship

Skills Needed: 

Excellent listener; experienced in some other aspects of fellowship operation and life; able to discuss issues of importance thoughtfully, respectfully, and confidentially; committed to our mission: "to love, to share, to serve."

Training, assistance, and safety requirements: 

None

Contact Person: 
Nils Pedersen and Kate Lore
Ministry Team: 
# of positions available: 
5
Availability: 
Position Filled
Date Filled: 
Wednesday, December 6, 2017
Expected Service Opportunity Term End: 
Sunday, December 6, 2020
Hours per Month: 
6

Women’s Retreat Planning Committee Chair

Will oversee the planning of the annual women’s retreat, held at Pilgrim Firs Conference and Retreat Center.

Detailed Description: 
Leads a group of volunteers to plan the program for the retreat, beginning in January. Meetings are generally held biweekly from January until the retreat. The committee plans discussion topics, workshops and other activities, Sunday morning worship, publicity, registration, and food organization. The chair facilitates registration and communicates with Pilgrim Firs staff.
Service Term: 
3-6 months
Benefits for the Volunteer and the Congregation: 

The women’s retreat is a wonderful opportunity to get to know other QUUF women on a more intimate level, to relax, meditate, and/or socialize. It is an excellent way for new friends and members of QUUF to develop a sense of belonging. As chairperson, one has the opportunity to grow her leadership skills, and to have input on the direction of the retreat. It is a great experience working collaboratively with other women and is very fulfilling. The retreat attendees are very appreciative!

Skills Needed: 

Ability to organize, delegate, and keep committee members focused on necessary tasks.

Training, assistance, and safety requirements: 

Previous committee members and chairs will help guide chair as to necessary tasks. There is also a notebook with information about all of the past 20 retreats -their topics, food served, etc.

Contact Person: 
Nils Pedersen, Kate Lore
Ministry Team: 
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
6

Giving Tree Coordinator

Giving Tree Coordinator manages this short-term project which provides gifts for special needs children.

Detailed Description: 
Giving Tree project is QUUF’S participation in the Wyatt Project, which provides Christmas gifts to special needs children in Jefferson and Clallam counties. The Project is guided by two people who work together to coordinate the program. The Giving Tree Coordinator is responsible for creating a Giving Tree in the Fellowship Hall, with gift tags to hang on the tree for each child. She or he places a table by the tree for volunteers to explain the project and collect money from those who prefer to donate rather than buy a gift. The position also entails fiinding folks to staff the table before and after both services for approximately 4-5 Sundays prior to Christmas, placing notices in the Weekly Updates, and maintaining contact with Jenelle DeMatteo, the founder and overall coordinator of the Wyatt Project.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

This is a wonderful, heartening opportunity to help children with special needs.  Those who benefit most, of course, are all the kids!

Skills Needed: 

An effective coordinator will be well-organized and enjoy working with people.

Training, assistance, and safety requirements: 

Help is always available from folks who have done this before. Office staff is very supportive.

Contact Person: 
Marcia Coleman
Contact Person Email: 
mcoleman@mcn.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Marcia Coleman
Date Filled: 
Tuesday, August 1, 2017
Expected Service Opportunity Term End: 
Sunday, December 31, 2017
Hours per Month: 
4

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Facilities Management Oversight Committee Chair

Lead a group that does the strategic and financial planning for our facilities and also manages specific projects related to our facilities here at QUUF.

Detailed Description: 
The chairperson convenes and leads monthly meetings and is responsible for reporting on activities. The chair, along with four other members and with the Sexton and Congregational Administrator as staff representatives, will create a list of prioritized projects and their budgets, as submitted through staff, Facilities Request Project Forms, Capital Needs Requests, and the Safety and Risk Management Committee. They will research needs for big projects, oversee accessibility improvements and be involved in the management of the Columbarium project as needed. Other activities will include recruiting volunteers for big projects, forming task forces as needed, developing the annual facilities budget, managing monthly facilities expenditures, participating in strategic long term planning for facilities, acting in a consulting role on proposed changes to building use decision and policy, and getting regular feedback from the Sexton regarding daily maintenance operations.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

In our growing congregation there is a continual desire to make the physical plant work better to meet all the needs. As chair you will play a vital leadership role in helping to prioritize and plan for these improvements. It will give you the chance to work with a small team, to plan and direct completion of these projects. The congregation will benefit from a dedicated team that addresses the physical needs in a thoughtful, manner.

Skills Needed: 

Strategic planning, finance, and project management. The chair will be the organizing person who makes sure the meetings are held, following up on details, etc. 

Training, assistance, and safety requirements: 

This is a new approach to our traditional buildings and grounds committee and means that the chair and members will draw on their own experience in setting their agendas. Assistance and guidance will also come from the Sexton and Congregational Administrator as staff representatives.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Sundays and Beyond Convener

The Sundays and Beyond Convener calls and leads Council meetings as needed and acts as a liaison between the Council members (Sunday Services Committee, AHA, Buddhist Groups, Contemplative Services and Dances of International Peace).  The Convener facilitates problem solving and oversees joint projects, such as keeping the brochure updated.  The Convener attends Leadership Assemblies, relays helpful information to the members of the Council, prepares an annual report, and submits a budget if need be.  Periodic inquiries to the Council members are initiated by the Convener.

Detailed Description: 
The convener keeps in touch with the groups in this council and facilitates meetings now and then. Convener also helps with replacing leaders of groups, troubleshoots problems, and carries out group decisions. The Council meets irregularly and only if there is a need, determined either by the Convener or one of the Council members for a specific purpose. Other church officials may also request that the Convener call a Council meeting for a specific purpose. The time commitment is minimal.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

This role benefits the congregation by coordinating the various Sundays and Beyond groups and serves as a clearing house for information.  Through this support, various spiritual practices can have a home in the fellowship and to thrive as part of our spiritual family.

Benefit to the volunteer is the joy of developing and supporting leaders in a variety of spiritual practices.

Skills Needed: 

Keeping in touch and helping when asked.  Ability to communicate well, take responsibility and follow-through.

Training, assistance, and safety requirements: 

No special training needed.  Current chair will be a resource during the transition.

Contact Person: 
Mary Tucker
Contact Person Email: 
mtucker@q.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Sunday, June 30, 2019
Hours per Month: 
1