Leadership

Pastoral Care Chair

Help serve QUUF members and friends in a direct and important way, providing meals, personal contact, socialization and emotional support when needed. 

Detailed Description: 
The chairperson coordinates activities with the office and ministers, holds committee’s confidential work in a sacred space, keeps records of activities, plans and maintains the budget, recruits new members, attends monthly meetings of leadership council, and maintains contact with committee team leaders. The position requires a commitment of about 15 hours per month. Meetings are monthly at the Fellowship. A separate program, Home Maintenance and Repair Corps, functions under our umbrella to provide those services
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The committee’s purpose is to serve our first UU principle: to promote the inherent worth and dignity of every person by caring for our church community. All members of our congregation can benefit from this support. The chairperson can exhibit a great deal of creativity. Committee activities include but not limited to helping team members to provide temporary and longer term assistance in times of need, sending greeting cards, providing friendship and pastoral support, educational programs, Sage Club luncheons for elders, and sharing of their stories through a Story Corp program. The chair benefits from knowing he/she is serving a real need in our community that is in line with our values. The members of this committee enjoy a strong bond of caring, both for our members and for each other. Our congregation is well aware of our services and holds them in respect.

Skills Needed: 

Skills include, a willingness to hold confidentiality, calm demeanor, strong ability to listen with compassion, creative leadership in leading meetings, offering training for new members, reporting to ministers, attention to detail in record keeping, and ability to get along with all people.

Training, assistance, and safety requirements: 

No special training is needed, but past exhibited leadership capabilities are welcome, and a background in counseling or social service is a plus.

Contact Person: 
Carol Graves
Contact Person Email: 
colorqueen4@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Carol Graves
Expected Service Opportunity Term End: 
Tuesday, September 1, 2020
Hours per Month: 
15

Personnel Committee Chair

Lead the committee that interfaces on issues of employment and supervision among the fellowship staff, the Board and congregation.

Detailed Description: 
The chair is the meeting convener and facilitator and is also the overseer of all the tasks. Currently, the chair prepares the personnel budget. The committee meets to make personnel-related decisions, monitor the annual performance review process for all staff, create or modify job descriptions with staff input and Board approval, work through any difficulties or conflicts involving staff, make hiring and firing recommendations to the Board, serve with members of the congregation and staff to interview and recommend candidates for hire, prepare recommended salaries and benefits for staff and Ministers, work with the Board and the staff to prioritize staffing needs, understand UUA Personnel Guidelines as well as the federal rules, research and propose personnel changes as needed, and update the Personnel Handbook as needed.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The benefit for the Volunteer is becoming an active partner in the organization and functioning of the Fellowship. You get to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. You have the opportunity to assist in the selection of staff and then providing the support to assure growth and success for them. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the shoulders of the staff.

Skills Needed: 

Good organizational skills as well as an interest in and ability to track details and stick to timelines. Experience with personnel issues such as supervision responsibilities, staff performance reviews, and compensation. Some familiarity with Federal Labor Relations and UUA Personnel Guidelines. Computer Experience in the use of spreadsheets, Microsoft word and power point; specifically, as it relates to the preparation of the personnel budget. Good writing and editing skills. Ability to lead and participate in discussions on sensitive personnel issues and remain objective. Comfort in making hard decisions related to Personnel. Remaining at all times – the keeper of confidential information!

Training, assistance, and safety requirements: 

Since the Committee works on a team basis with members responsible for specific areas of Personnel work – a new member would receive input and support from the person doing the same assignment the new member chooses - budget prep; supervision and performance review; taking and keeping records/minutes, working on the handbook, etc. The Chair also provides support in the the training for new members.

Contact Person: 
Brian Rogers
Contact Person Email: 
briandrogers@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Brian Rogers
Date Filled: 
Thursday, March 15, 2018
Expected Service Opportunity Term End: 
Monday, March 1, 2021
Hours per Month: 
8

Long Range Analysis Committee Chair

This committee is currently on hiatus. (kg 11/19) The LRA committee chair is a full working member of the LRA committee (please see that service opportunity description) and also facilitates, guides and focuses the work of the members.  In addition, the chair may represent the committee at the leadership assembly and potentially may help present the findings of the committee to the Board and other relevant groups.

Detailed Description: 
In addition to the chair’s role as a member of the LRA committee (please see that service opportunity description), the chair suggests agendas and facilitates meetings once or twice a month. This facilitation normally includes helping a group of visionaries and planners stay grounded and focused, but also riding herd on the same people acting as Excel designers and technicians. From time to time it is the chair’s responsibility to communicate with other planning entities. Currently the chair also records the minutes of the meetings.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Along with the benefits of a committee member, the chair gets to enjoy the challenge of making sure the committee always keeps the overview of long-range analysis in mind when their focus is being dragged down by a particularly pressing planning concern.  Benefits to the fellowship are many:  having the guidance that long-range vistas afford, being able to look ahead and plan for the future, knowing what resources may be needed, having the data necessary to make important decisions.

Skills Needed: 

Group facilitation, a desire to focus on overview at QUUF, comfort with Excel spreadsheets.

Training, assistance, and safety requirements: 

Advanced Excel tutoring available.

Contact Person: 
no contact at this time
Ministry Team: 
# of positions available: 
1
Availability: 
Inactive
Expected Service Opportunity Term End: 
Saturday, June 30, 2018
Hours per Month: 
10

Social Justice Council Steering Team

Members coordinate the meetings and many activities of the Social Justice Council

Detailed Description: 
Members participate in monthly SJCST meetings (second Wednesday, 5:30-7:00 p.m.) and meetings of the full Council, usually three per year. They facilitate communication between committees, action groups, task forces, and special interest groups that are part of the Social Justice Council. They oversee legislative action, including tabling and letter writing campaigns. They help with broad interest, congregation-wide projects, such as an annual “common read.” Co-chairs attend quarterly Leadership Assembly meetings. There are no voting positions open at present but any interested person can attend SJCST meetings at any time. Please contact one of the co-chairs if you are interested in joining our Steering Team as a voting member. The chairs of the committee average 8-10 hours per month preparing for and attending meetings and other miscellaneous organizing.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The community impact of the Social Justice Council is felt in many ways: in the Winter Shelter, where two weeks of meals and night monitors are coordinated; in Dove House, for whom a collection is taken; in the Boiler Room, where soup is prepared one Sunday a month; in our LGBTQ community, for whom special events are planned; and in numerous other special interest groups and committees, which are involved? in the annual Social Justice Sunday service. The personal satisfaction that comes from making someone else’s life better cannot be measured. Social Justice work is action oriented and guided by the values inherent in our Seven Principles.

Skills Needed: 

Organizing, communicating, taking initiative, facilitating meetings, being flexible, following-through, keeping records. teamwork, decision making.

Training, assistance, and safety requirements: 

Present chairs are eager to train and mentor.

Contact Person: 
Emelia DeSouza, Diane Haas
Contact Person Email: 
socialjustice@quuf.org
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
6

Aesthetics Committee Chair

Lead the group that enhances all the artistic spaces in our Fellowship.

Detailed Description: 
Aesthetics is a small committee primarily tasked with setting up art work in the designated "artistic: spaces in the Fellowship Hall, Foyer, and Sanctuary. The art shows change approximately every three months. Hanging the art is done by experienced people who have been trained. The committee also selects the sanctuary banners that hang on the chancel wall, and flowers and decorations, such as at the holiday season. The chair organizes and facilitates quarterly meetings, provides communications, oversee activities of the committee, maintains records, and attends other congregational meetings as needed. There are about four meetings per year. supplemented with email or phone calls in between, as needed. Total time for the committee chair averages 1-4 hours per month.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The congregation benefits from seeing some fine art work by area artists, adding to the spiritual experience through the display of artistic endeavor. The chair has the opportunity to intereract with interested and interesting committee members and artists in the community.

Skills Needed: 

Communication skills, patience, organization (cat Herding) and ability to work with other committees, are all important facets of chairing this committee. The chair also works with the committee to prepare the committee's annual budget.

Training, assistance, and safety requirements: 

The outgoing chair and committee members will be happy to work with the new chair to train and assist the transition.

Contact Person: 
Suzanne Cunliffe
Contact Person Email: 
osuzannahh@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Suzanne Cunliffe
Date Filled: 
Sunday, January 1, 2017
Expected Service Opportunity Term End: 
Saturday, June 1, 2019
Hours per Month: 
4

Winter Shelter Meal Chair

Work with Shelter Partner Stakeholders and QUUF in the care, operation, and development of the Winter Shelter and organize and schedule volunteers to serve meals and to work as monitors. 

Detailed Description: 
QUUF joins other local faith-based and secular organizations (the Community Outreach and Shelter Team(COAST), the American Legion, and OlyCAP) in hosting the Jefferson County Winter Shelter each year. The Shelter offers beds and bathing nightly as well as meals for those who are homeless, from November through March. QUUF covers all meal and monitoring for two weeks each winter: traditionally the week after Thanksgiving and the last week of January. You will facilitate communication among volunteers and member organizations, embody the philosophy of hospitality as outlined by COAST, and act as a leader within QUUF to ensure that all volunteer services are provided with respect and courtesy. Key Activities: 1. Serve as a member of the COAST Board of Directors with one vote. COAST monthly board meetings occur from 3-4 pm on the 3rd Thursday of each month. (1-3 hours/month) 2. Act as a representative between groups: the Coordinator is the direct communication link between COAST and QUUF, currently through the Social Justice Council. (2-4 hours/quarter) 3. Participate in community events on behalf of COAST such as the Jefferson County Fair, volunteer fairs, Veteran Stand-Up, etc. (2-10 hours/year) 4. Manages QUUF's efforts for 2 separate weeks during the season. QUUF is responsible for the Shelter, historically, during the week after Thanksgiving and the last week of January-beginning of February. a. Familiarize QUUF membership with need. Solicit their support and involvement. Advertise through personal statements and public displays (6 hours) b. Schedule volunteers able to fill all needs in meal prep/service and night monitor assistance (6 hours/season) b. Make sure all positions are filled (6-12 hours/season) c. Make sure are supplies and food are purchased or donated for the week's meals (15 hours/season) d. Assure that recycled materials are removed from the shelter (3 hours/season) 5. Supervise all QUUF volunteers a) Make sure that each food preparation and serving group has a supervisory member with a current Food Handler's Card from the Jefferson County Department of Health (schedule Food Handler's Training--6 hours/every two years, monitor certificates (2 hours/year) b) Familiarize kitchen helpers with the use of the kitchen equipment as well as location of kitchen items (4 hours/year) c) Familiarize kitchen helpers with Shelter practices regarding timing of meals, serving, clean-up, and reporting (4-12 hours/year) 6. Be supervised by by the on-site shelter supervisor. OlyCAP staff are available for support. Coordinators must defer to shelter staff in all matters of shelter operation and safety. (2+ weeks/year)
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

1. This makes the Shelter's operation possible. An average of 24-32 adults are served each night. Volunteers allow the Shelter to operate more safely by increasing the number of staff without increasing costs. 2. Working together to meet the needs of others helps foster community strength within faith-based and civic groups which comprise the COAST membership. 3. Volunteers experience satisfaction in helping shelter guests. Providing a warm meal, a bed, and shower for someone who both needs and appreciates it creates a connection at the most fundamental level.

Skills Needed: 

1. Work well with volunteers, guests, shelter staff, and fellow coordinators 2. Adjust quickly to changing and challenging situations. Problems arise over volunteer availability, guest population, food delivery, etc. 3. Detail oriented and organized. Along with scheduling, training, and working with all volunteers, the Coordinator responsibility is to make sure all necessary paperwork is completed fully and correctly 4. Tailor one's efforts to successfully achieve all aspects of the purpose and mission of the Shelter. This mission may differ to some extent from QUUF's and any individual's. 5. Advertising and communication

Training, assistance, and safety requirements: 

1. Participate in Shelter volunteer orientation and training 2. Food Handler's Certification 3. Training by staff and site supervisors on how to react immediately to difficult situations with guests 4. Well defined Shelter policies and practices deter guests from aggressive, inappropriate, and unsafe behaviors.

Contact Person: 
Sandy Tweed
Contact Person Email: 
sltweed@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Sandy Tweed
Date Filled: 
Tuesday, October 1, 2019
Expected Service Opportunity Term End: 
Thursday, October 1, 2020
Hours per Month: 
10

Men's Retreat Chair

Coordinate the date, the site, and the activities of the annual fall Men’s Retreat.

Detailed Description: 
It is the task of the retreat chair to form an organizing committee to plan the annual retreat which is scheduled at Pilgrim Firs.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The purpose of the Men’s Retreat is to build stronger ties of fellowship than can be achieved in Sunday services alone or in family retreats. The weekend activities may lead to stronger friendships and quite often to moments of self-discovery. The congregation benefits from stronger and deeper members, so there are both communal and personal gains.

Skills Needed: 

The chair will need leadership, organizing, and diplomatic skills: the ability to deal with people in a sensitive and effective way.

Training, assistance, and safety requirements: 

Previous chairs and participants will work with incoming chair.

Contact Person: 
Nils Pedersen, Kate Lore
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
David Rymph
Date Filled: 
Sunday, January 1, 2017
Expected Service Opportunity Term End: 
Monday, January 1, 2018

Nominating Committee Member

The Committe identifies and engages interested and qualified QUUF members to serve as leaders in our fellowship. 

Detailed Description: 
Members are nominated for a position and approved by the membership at the annual meeting. Nominating committee members generally convene and begin their work each September. They meet at the fellowship, as called by the committee chair, generally no more than monthly, until the process of identifying and nominating candidates is complete. On an annual basis, nominating committee members do an active and thoughtful search for potential board members, nominating committee members, and endowment committee members to fill positions that will be vacated as the respective terms come to an end. The process of identifying potential candidates generally involves reviewing the membership directory to identify candidates; publicizing the open positions; discussiing with board members, staff, committee chairs and others who may have suggestions; and reviewing the volunteer questionnaire to identify interests expressed therein by members. Board: When reviewing potential candidates for the board, first evaluate whether they have had experience serving on committees and/or boards or if they have had other leadership experience that qualifies them. When possible, seek additional information to verify the suitability of the candidate. When identifying board candidates, specifically keep in mind the officer positions that the board must fill (secretary, treasurer, vice-president and president) and consider the past experience of a candidate that may indicate a good fit for one of these positions. Confer with the candidates about their willingness to accept an officer position for which he or she seems to be well suited. Nominating Committee: When reviewing potential candidates for the nominating committee, evaluate whether the candidates have had enough involvement and experience with church affairs and activities, committees, etc. to have become acquainted with a good number of members. Endowments Committee: When reviewing potential candidates for the endowments committee, evaluate the experience and understanding the candidates have in regard to finance, investments and management of invested funds. Before finalizing the selection, send each candidate (via email or regular mail) a copy of the service opportunity (job description) for either the position and verify that the candidate has read and understood the responsibilities before proceeding with the nomination. After strong candidates have been identified and each has reacted positively to the service opportunity, submit the slate to the Board in writing. After the Board approves the slate of candidates, the chair of the nominating committee gives written notice of the slate of candidates to the congregation (by standard mail or by electronic means) at least sixty (60) days prior to the Annual Meeting (or a Special Meeting if necessary).
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

When you volunteer for this opportunity, you are investing your energy and experience in the future success of the fellowship. This position, like no other, gives you the opportunity to craft the future by identifying members who possess leadership skills, a balanced view, and the foresight to lead the fellowship as its goals are realized.

Skills Needed: 

This committee’s work is a team effort but each individual on the team should be comfortable reaching out to other members to research potential candidates and should have the confidence to positively and realistically present the volunteer opportunity to those candidates. The skills needed are very much like those of an informed sales person.

Training, assistance, and safety requirements: 

There is no particular training for this committee but the chairperson will provide the leadership and guidance necessary to assist new members.

Contact Person: 
Shary Irwin
Contact Person Email: 
ishary@hotmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled

Book Sale Volunteer

Help with a variety of tasks needed for the annual book sale and related activities before, during and/or and after the week of the sale.

Detailed Description: 
The annual Book Sale, held on a Saturday in January or February, is one of the most fun events at QUUF! The foyer and fellowship hall turn into a big used bookstore for the day, where you can buy a year’s worth of terrific books donated by a well-read community. The sale is planned for and carried out by a team. The coordinator provides overall organization of the event, including organizing volunteers and interfacing with the QUUF staff. A core group of volunteers meets with the coordinator to plan the book sale and work collaborately to carry out the sale in an efficient, community-minded, and economically profitable way. Core volunteers may lead up aspects of the sale, such as advertising, book sorting and storage, signs, etc. New in 201, a sub-group of volunteers is planning a private reception/pre-sale scheduled for the evening before the public sale. Volunteers with technical expertise or specialized book knowledge can help with online book sales before or after the community book sale. Some volunteers work only the week of/day of the sale, sorting and displaying books, serving as general helpers or cashiers, clean up crew, and other standard event tasks. Core volunteers attend 4-6 meetings over the course of 3-6 monts, Others work 2-5 days the week of the sale or the day of the sale itself. We are looking for 1-2 volunteers who would be willing to work with online book sales year round.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with other QUUF members and friends. That’s the best part! *Use your organizational skills to bring in funds for the QUUF budget. *Provide an opportunity to the general public to visit QUUF and talk with our members/volunteers. *Get ‘first shot’ at the best collection of books in the area!

Skills Needed: 

A love of books. Work well with a team. Respect for others' ideas and skills. No special skills are required of any single volunteer, but YOUR special skills, such as ability to carry boxes, artistic flair, cooking, presentation, working with money, or almost anything else can be put to good use.!

Training, assistance, and safety requirements: 

Jean Walat and other current book sale organizers are available to orient the new volunteer

Contact Person: 
Jean Walat
Contact Person Email: 
jmwalat@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open

Book Sale Coordinator

Coordinate the organization of and carrying out our annual book sale with the help of a planning committee and event volunteers. 

Detailed Description: 
The annual Book Sale, held on a Saturday in January or February, is one of the most fun events at QUUF! The foyer and fellowship hall turn into a big used bookstore for the day, where you can buy a year’s worth of terrific books donated by a well-read community. The sale is planned for and carried out by a team. The coordinator provides overall organization of the event, including organizing volunteers and interfacing with the QUUF staff. S/he also coordinates or delegates meetings, advertising, signage, event layout and all the other details of carrying out a book sale. New in 2017 is a private reception/pre-sale scheduled for the evening before the public sale.Most of the coordinator’s work is during the week of the sale. Four to six planning meetings take place over the year, mostly in the fall or in the month following the sale. Two people could share this role.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with other QUUF members and friends. That’s the best part! Use your organizational skills to bring in funds for the QUUF budget. Provide an opportunity to the general public to visit QUUF and talk with our members/volunteers. Get ‘first shot’ at the best collection of books in the area!

Skills Needed: 

Organization and positive encouragement of a team. Good decision making and respect for others’ ideas and skills. Average skills with Microsoft Office, email and other online tools of your choice. A love of books!

Training, assistance, and safety requirements: 

Jean Walat and other current book sale organizers are available to orient new volunteer.

Contact Person: 
Jean Walat
Contact Person Email: 
jmwalat@gmail.com
# of positions available: 
2
Availability: 
Position Filled