Organizational Skills

Task forces for the interim

Governance taks force (3),  mission (5)

Detailed Description: 
These two task forces will work with our Interim leaders. The mission task force of five will come up with a draft statement of what QUUF is all about going forward. This work will probably be done in 6-12 months. The governance task force will work with three board members to plan for Changs in governance due to growth. This project will like last two years.
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Get to be part of determining QUUF's future.   Give QUUF a solid footing going forward.

Skills Needed: 

Be thoughtful, care about QUUF and be willing and able to work in a small group thinking about the future.

Training, assistance, and safety requirements: 

Interim Team will clarify your mission.

Contact Person: 
coleen johnson
Contact Person Email: 
mimiptwa@man.xom
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
6

Sunday Coffee Hour Coordinator

The Coffee Hour Coordinator oversees volunteers and kitchen supplies to ensure and enjoyable coffee hour.

Detailed Description: 
The Coffee Hour Coordinator oversees coffee hour hosts, making sure that volunteers have signed up (through Sign Up Genius), so that coffee hours are covered or building a team of regular hosts. This person becomes familiar with the kitchen systems, which are all documented in folders stored in the kitchen. The Coordinator works with the Office Administrator to coordinate stocking and purchase of consumables such as coffee, tea, sweeteners, milk and cleaning materials. Other duties include finding launderers for linens and cleaning cloths.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The congregation benefits from this vital community-building activity projecting the warmth of hospitality of all comers.  The coordinator enjoys the community of coffee hosts and the pleasure of creating a warm and welcoming coffee hour.

Skills Needed: 

Being responsible, a good organizer and able to interact graciously with other people.

Training, assistance, and safety requirements: 

Kitchen Care Committee Chair will train in basic kitchen procedures.

Contact Person: 
Abigael Crecca
Contact Person Email: 
membership@quuf.org
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
3

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Brian Rogers
Contact Person Email: 
briandrogers@gmail.com
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Membership Committee Activities Coordinator

The Activities Coordinator works closely with the QUUF Staff Membership Coordinator to continue and/or initiate ways to enhance congregational life for our Members and Friends.

Detailed Description: 
This role includes organizing events and perhaps gathering volunteers (for example, other Membership Committee members) to join you with projects or events. Time commitment is unknown as this new and very needed position is in the development stage. The Membership Committee in general, and the Membership Coordinator in particular, are eager to stir interest and help new and current members connect and really feel they belong. Currently, we sponsor an annual all-congregation Picnic in August and also Friendship Dinners. Suggestions being discussed include having Mixers – social events for both new and longtime member and friends and a mentor program.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Congregational sense of community and belonging is enhanced by these activities.  The Activities Coordinator gets to know a lot of peope in a cordial atmosphere.  

Skills Needed: 

Event planning
Enthusiasm for connecting people
Works well with others
Flexible
Organized

Training, assistance, and safety requirements: 

Membership chair will support Activities Coordinator

Contact Person: 
Betty O'Bryan
Contact Person Email: 
icbiadt3333@hotmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Alice Clive
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Conversation Team Leader

Working with the Pathways to Service Coordinating Committee, support and facilitate a team of 15-18 “Conversationalists.”

Detailed Description: 
The purpose of this service opportunity is to ensure that the members of the Conversation Team are supported, trained and doing conversations according to the method developed by the Pathways to Service (PTS) Coordinating Committee. There is an on-going group of about 14 Conversationalists. The Team Leader recruits more Conversationalists as needed (the ideal number is about 18), trains them, and facilitates an every-other month 1.5 hour meeting. Facilitating the meeting includes creating the agenda, running the meeting, and coordinating with the PTS Coordinating Committee and staff to be sure that names are being assigned to Conversationalists. The Team Leader also does conversations. Finally, the Team Leader attends meetings of the PTS Coordinating Committee every other month and participates in decision making about the larger program.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

This position is very rewarding because it provides the opportunity to hear about how all conversations are going and get first-hand knowledge of how the PTS program is reaching people and inviting them to engage and share their unique gifts. The conversations are the heart of the program and even those people who do not immediately engage in service are given the chance to be heard, feel welcomed, and make a connection with the larger congregation.

Skills Needed: 

The Conversation Team Leader should have strong organizational skills and the ability to facilitate groups. Facilitation skills include the ability to listen, move an agenda along, and make sure everyone is included. Organizational skills include ability to keep a roster up to date, plan meetings, manage paperwork, communicate with email, and work with the PTS database.

Training, assistance, and safety requirements: 

The out-going Conversation Team Leader will train the new Team Leader. In the past the Team Leader had a partner who was trained in counseling. This person was a resource for people who needed extra support with interpersonal skills or interview skills. Going forward, this resource will be found by the PTS Coordinating Committee if members of the Team need this.

Contact Person: 
Pam Clise
Contact Person Email: 
pamm@olympus.net
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Pam Clise
Date Filled: 
Sunday, July 1, 2018
Expected Service Opportunity Term End: 
Wednesday, July 1, 2020
Hours per Month: 
8

Membership Committee Orientation Coordinator

The Orientation Coordinator works closely with the QUUF staff Membership Coordinator in preparation of materials, making arrangements for and putting on “Belonging to QUUF” Orientations designed for potential new members.

Detailed Description: 
He/she enlists help as needed from other Membership Committee members with these tasks: gathering materials and putting together notebooks for participants, arranging for refreshments, hosting the events and assisting the Membership Coordinator with the New Member Sunday preparations such as making name badges. Orientations, 3 hours each, are held in November, February and May. Each features two identical sessions, one on a Wednesday evening, the other on the following Saturday. Time commitment includes: Attending regular committee meetings – 1 ½ hour per month A few hours the two weeks before each of 3 Orientation sets The events themselves, each 3 hours , plus another 1 hour for set up and clean up Two hours preparing for New Member Sunday
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

There are many personal rewards for those who help put on the Orientations. It is inspiring to hear stories from each of the participants and learn why they are interested in membership.  Because new comers are grateful for the experience, committee members experience renewed enthusiasm and full hearts.

Skills Needed: 

Organizing materials and people
Flexibility

Training, assistance, and safety requirements: 

Membership chair and Membership Coordinator will give guidance and training.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettyob3333@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Mary Tyburski
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Sunday Greeter Manager

The Sunday Greeter Manager schedules Greeters for each Sunday service, year round.  The Sunday Greeter Manager is a member of the Membership Committee.

Detailed Description: 
The Sunday Greeter Manager is responsible for seeing that Greeters have volunteered by signing up on the Sunday Sign-up Genius specifically dedicated to this purpose. We need two Greeters at each service. The Manager regularly, at least once a week, checks for signups. If there are holes in the schedule, the Manager, using a Greeter Pool list, uses email and/or telephone to fill the need. The Manager sends email reminder notes each week to Greeters for the coming Sunday. Each Monday this team leader provides the QUUF office with names of Greeters for the next Sunday. In addition to this very regular task, the Greeter Manager also occasionally provides training for potential greeters. This year-long task is accomplished by computer and/or telephone. If the Greeter Manager is unavoidably unable to meet the responsibility, the Membership Chair, the Membership Coordinator or a substitute designated by the Manager will fill in as needed. Time commitment includes attending the regular monthly meeting of the Membership Committee – 11/2 hours -- and one to two hours a month (15-30 minutes per week) for scheduling, with some additional time periodically for training and recruitment.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The Greeters create a warm and inviting environment and make newcomings feel welcome.  Greeters benefit from the human interaction and knowing that they have reached out to others, who may be feeling excluded.  The Welcoming Team Leader makes this happen

Skills Needed: 

Sunday Greeter Manager needs to be organized, capable and willing to tend to the demands of this task year-long, competent with Sign-up Genius ,and comfortable assisting others in how to use it.

Training, assistance, and safety requirements: 

Former Welcoming Team Leader will train.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettob3333@gmail.com
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
4

Adult Learning Program Presentation Management

Two people can either work in tandem or one half year each to support instructors presenting QUUF Adult Learning Program (ALPS) courses.

Detailed Description: 
Volunteers will be the 'go-to' for contact and questions by ALPS course presenters. * Examples of tasks include ensuring presenter's scheduling and physical space questions are answered, confirming electronic equipment needs are understood and tracking class space opening and closing. * Maintain email contact with presenters regarding issues such as calendaring, brochure schedule and enrollment. * New instructor orientation * Trouble shoot instructor requests, as needed *Attend monthly ALPS Committee meetings
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

ALPS courses are a free and vital part of the Fellowship. Volunteers stewarding these courses are part of a dynamic, uplifting undertaking serving QUUF and the larger community. Working closely with course presenters, the Presentation Management volunteers have the opportunity for greater insight into both course content and the experts leading courses. In addition, joining the ALPS Committee deepens connections to the Fellowship and its members.

Skills Needed: 

Ability to organize and convey information, Interpersonal communication, Problem solving, Basic computer skills

Training, assistance, and safety requirements: 

ALPS committee members will train and trouble shoot with volunteers, and encourage them to expand and continue to creatively improve this aspect of the ALPS program.

Contact Person: 
Paul Loubere
Contact Person Email: 
seaberelou@yahoo.com
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
10

Music Program Committee Chair

The Music Program Committee supports the development and maintenance of an excellent and vibrant music program at QUUF. The Music Program Committee works closely with the choir director to support the music program of the Fellowship. The committee helps to schedule pianists, soloists and instrumentalists for the year, fostering music as part of our worship services. The chairperson guides the committee in its deliberations and decisions. 

Detailed Description: 
Music Program Committee Chair facilitates monthly committee meetings, sets agenda, and notifies committee members of up-coming meetings and special musical events. The chair prepares an annual budget and provides advice for the choir director’s annual review. The Music Program Committee may also organize special concerts or other musical events. Other duties include attending the Leadership Assembly’s quarterly meetings and preparing the annual report of the committee's activities during the preceding year. Time required varies, but the best estimate is 6-8 hours a month.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Music is a favorite part of the Sunday Service, one that has the power to touch people deeply in a way that words cannot. Out music program enriches the life of the Fellowship and provides an opportunity for people who are moved tom sing and/or play an instrument to offer these gifts. A chairperson who loves music will find this opportunity deeply fulfilling. In addition, Music Program Chair enjoys the fellowship of working closely with the minister, the choir director, and musicians. As with any leadership position, chairing this committee brings the reward of collegial relations with other leaders and a deeper understanding of the Fellowship.

Skills Needed: 

The chair should be able to lead a discussion; have organizational skills; be good at interpersonal relation able to delegate.  Please note: While a love of music may make the position more compelling, it is not a requirement.

Training, assistance, and safety requirements: 

No special training needed.

Contact Person: 
Lynn Wilson
Contact Person Email: 
lwilson@seatrustinstitute.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
6

Music Program Committee Member

The Music Program Committee supports the development and maintenance of an excellent and vibrant music program at QUUF. This committee works closely with the ministers and the choir director to support the music program of the Fellowship, fostering music as part of our worship services.

Detailed Description: 
* The committee meets for one and one-half hours per month. * Plans music for scheduled absences of the choir director and oversees implementation of the mutual plan. * Oversees the music program library and inventory. Pulls music from the files for practices and performances and refiles music after use. * Works for compliance with the copyright laws. * Plans, manages and publicizes special musical events. * Develops an annual budget for the Music Program. * Schedules pianists, soloists and instrumentalists for the summer worship services. * Assures period maintenance and tuning of the Fellowship's pianos. * Provides advice regarding the annual performance review of the music staff. * Prepares an end-of-the-year report for the Board and he annual congregational meeting.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Music is a favorite part of the Sunday worship service, one that has the power to touch people deeply in a way that words cannot. Our music program enriches the life of the Fellowship and provides an opportunity for peop0le who are moved to sing and play an instrument to offer these gifts. A person who loves will music will find this opportunity deeply fulfilling Serving on this committee will bring the reward of collegial relations with others and a deeper understanding of the Fellowship. Musical skills are not required.

Skills Needed: 

* Interpersonaql skills
* Organizational skills
* Working with adults
* Teamwork

Training, assistance, and safety requirements: 

None

Contact Person: 
Lynn Wilson
Contact Person Email: 
lwilson@seatrustinstitute.org
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
6