Work with adults

QUUF New Member Mentors

Become a mentor to our newest QUUF members. We are a large, active, quickly moving and growing fellowship and it is often overwhelming to new people. The purpose of the mentoring program is to make sure new members feel supported, included and warmly welcomed.

Detailed Description: 
QUUF New Member Mentor Program Job Description for Mentors MAIN PURPOSE We are a large, active, growing and changing fellowship and that can be overwhelming to a new person as they first enter our community. The purpose of a QUUF New Member Mentor's purpose is to ease the way for our newest members towards active participation and a feeling of belonging. Support New Members to: • Find ways to become involved in QUUF • Get to know others and form meaningful relationships • Become familiar with QUUF and the way we do things TIME COMMITMENT Mentors should be prepared to accompany/support their newcomer(s) through their first six months to a year. Understandably, your guidance will be needed more frequently during the first few critical weeks or months; and less so as time progresses. RESPONSIBILITIES Initial Contact • Make a phone call –announce that you are their New Member Mentor. • Briefly explain your role. • Arrange to get together -- at church or over coffee, etc. Begin to get to know them. Beyond the initial contact phase, here are some suggestions and ideas: Sunday Mornings • Meet and greet them on Sunday mornings; perhaps sit with them. • Invite them to Coffee Hour and introduce them to others. Ways to Become Involved • Invite them to become involved in a one-time event, such as a Friendship Supper, the Book Sale, Picnic, a Pancake Breakfast, or attending a “Meaningful Films” evening. Perhaps you could invite them to assist you in your own involvements, such as sitting-in during a meeting, helping in the kitchen, etc. • Listen for things that appeal to their special interests and talents! Meet Others and Form Meaningful Relationships • Accompany them to the Three-Month Check and Connect Potluck, which acts as a follow-up to their initial Orientation Session. • Invite them to upcoming church activities, special events, etc. • Invite them to dinner; ask other QUUF members to join you! • Encourage them to sign up for an ALPS offering (Do they need help with Sign-Up Genius?) Become Familiar with Major Activities and the Way We Do Things • Introduce them to Staff persons, Board members, Committee chairs, Special Event chairs, etc. • Encourage them to attend congregational meetings, such as the Annual Meeting and the Annual Stewardship Dinner. CONTACT PERSONS • Betty O’Bryan, Membership Committee Chair: bettyob3333@gmail.com • Alice Clive, QUUF Mentors Team Leader: foureyes22@outlook.com 10/08/18
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Support New Members in:
• Finding ways to become involved at QUUF
• Getting to know others and form meaningful relationships
• Becoming familiar with QUUF & the way things work around here!

Benefits of Serving as a Mentor:

• Enjoy the satisfaction of extending a personal, caring and genuine welcome to our newest members.
• Get to know interesting and unique individuals as they join our Fellowship.
Share the joy of being part of our QUUF family.

Skills Needed: 

Willingness to reach out and connect with another person.
Hospitality
Interpersonal warmth
Sincere interest in getting to know others.
General knowledge of QUUF programs, activities and events.

Training, assistance, and safety requirements: 

Any assistance needed can be found by contacting Betty OBryan, Membership Chair or Alice Clive, Team Leader, QUUF Mentors

Contact Person: 
Betty OBryan or Alice Clive
Contact Person Email: 
bettyob3333@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Sunday, September 1, 2019
Hours per Month: 
4

Membership Committee Activities Coordinator

The Activities Coordinator works closely with the QUUF Staff Membership Coordinator to continue and/or initiate ways to enhance congregational life for our Members and Friends.

Detailed Description: 
This role includes organizing events and perhaps gathering volunteers (for example, other Membership Committee members) to join you with projects or events. Time commitment is unknown as this new and very needed position is in the development stage. The Membership Committee in general, and the Membership Coordinator in particular, are eager to stir interest and help new and current members connect and really feel they belong. Currently, we sponsor an annual all-congregation Picnic in August and also Friendship Dinners. Suggestions being discussed include having Mixers – social events for both new and longtime member and friends and a mentor program.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Congregational sense of community and belonging is enhanced by these activities.  The Activities Coordinator gets to know a lot of peope in a cordial atmosphere.  

Skills Needed: 

Event planning
Enthusiasm for connecting people
Works well with others
Flexible
Organized

Training, assistance, and safety requirements: 

Membership chair will support Activities Coordinator

Contact Person: 
Betty O'Bryan
Contact Person Email: 
icbiadt3333@hotmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Alice Clive
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Adult Learning Program Presentation Management

Two people can either work in tandem or one half year each to support instructors presenting QUUF Adult Learning Program (ALPS) courses.

Detailed Description: 
Volunteers will be the 'go-to' for contact and questions by ALPS course presenters. * Examples of tasks include ensuring presenter's scheduling and physical space questions are answered, confirming electronic equipment needs are understood and tracking class space opening and closing. * Maintain email contact with presenters regarding issues such as calendaring, brochure schedule and enrollment. * New instructor orientation * Trouble shoot instructor requests, as needed *Attend monthly ALPS Committee meetings
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

ALPS courses are a free and vital part of the Fellowship. Volunteers stewarding these courses are part of a dynamic, uplifting undertaking serving QUUF and the larger community. Working closely with course presenters, the Presentation Management volunteers have the opportunity for greater insight into both course content and the experts leading courses. In addition, joining the ALPS Committee deepens connections to the Fellowship and its members.

Skills Needed: 

Ability to organize and convey information, Interpersonal communication, Problem solving, Basic computer skills

Training, assistance, and safety requirements: 

ALPS committee members will train and trouble shoot with volunteers, and encourage them to expand and continue to creatively improve this aspect of the ALPS program.

Contact Person: 
Paul Loubere
Contact Person Email: 
seaberelou@yahoo.com
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
10

Music Program Committee Member

The Music Program Committee supports the development and maintenance of an excellent and vibrant music program at QUUF. This committee works closely with the ministers and the choir director to support the music program of the Fellowship, fostering music as part of our worship services.

Detailed Description: 
* The committee meets for one and one-half hours per month. * Plans music for scheduled absences of the choir director and oversees implementation of the mutual plan. * Oversees the music program library and inventory. Pulls music from the files for practices and performances and refiles music after use. * Works for compliance with the copyright laws. * Plans, manages and publicizes special musical events. * Develops an annual budget for the Music Program. * Schedules pianists, soloists and instrumentalists for the summer worship services. * Assures period maintenance and tuning of the Fellowship's pianos. * Provides advice regarding the annual performance review of the music staff. * Prepares an end-of-the-year report for the Board and he annual congregational meeting.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Music is a favorite part of the Sunday worship service, one that has the power to touch people deeply in a way that words cannot. Our music program enriches the life of the Fellowship and provides an opportunity for peop0le who are moved to sing and play an instrument to offer these gifts. A person who loves will music will find this opportunity deeply fulfilling Serving on this committee will bring the reward of collegial relations with others and a deeper understanding of the Fellowship. Musical skills are not required.

Skills Needed: 

* Interpersonaql skills
* Organizational skills
* Working with adults
* Teamwork

Training, assistance, and safety requirements: 

None

Contact Person: 
Lynn Wilson
Contact Person Email: 
lwilson@seatrustinstitute.org
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
6

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Facilities Management Oversight Committee Chair

Lead a group that does the strategic and financial planning for our facilities and also manages specific projects related to our facilities here at QUUF.

Detailed Description: 
The chairperson convenes and leads monthly meetings and is responsible for reporting on activities. The chair, along with four other members and with the Sexton and Congregational Administrator as staff representatives, will create a list of prioritized projects and their budgets, as submitted through staff, Facilities Request Project Forms, Capital Needs Requests, and the Safety and Risk Management Committee. They will research needs for big projects, oversee accessibility improvements and be involved in the management of the Columbarium project as needed. Other activities will include recruiting volunteers for big projects, forming task forces as needed, developing the annual facilities budget, managing monthly facilities expenditures, participating in strategic long term planning for facilities, acting in a consulting role on proposed changes to building use decision and policy, and getting regular feedback from the Sexton regarding daily maintenance operations.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

In our growing congregation there is a continual desire to make the physical plant work better to meet all the needs. As chair you will play a vital leadership role in helping to prioritize and plan for these improvements. It will give you the chance to work with a small team, to plan and direct completion of these projects. The congregation will benefit from a dedicated team that addresses the physical needs in a thoughtful, manner.

Skills Needed: 

Strategic planning, finance, and project management. The chair will be the organizing person who makes sure the meetings are held, following up on details, etc. 

Training, assistance, and safety requirements: 

This is a new approach to our traditional buildings and grounds committee and means that the chair and members will draw on their own experience in setting their agendas. Assistance and guidance will also come from the Sexton and Congregational Administrator as staff representatives.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Pledge Campaign- Fellowship Dinner Coordinator

Have fun organizing the annual potluck Fellowship Dinner that kicks off the annual Stewardship Pledge Campaign.

Detailed Description: 
This short term commitment begins in late January when approximately 22 table hosts are recruited. An email is sent to all of the hosts from the previous year many agree to host again. In additional an email is sent to all who have indicated an interest in hosting and additional hosts are recruited during coffee hour. In early February the coordinator sends an email to all hosts explaining their roles and asking for table theme/menu information. Sign up sheets are prepared by the coordinator and available for 3 Sundays in February. Usually the coordinator is at the sign up tables during this time to explain/answer questions. As tables fill the coordinator gets the guest list to the hosts. A second group email is sent the week before the event to all hosts. The coordinator also recruits people to make the coffee and bring it to the Fairgrounds, people to bring cups and glassware, and recruit people to help with clean up. A table chart is prepared to facilitate Christopher's table set up on Friday evening. On the morning of the dinner the Coordinator opens the Fairgrounds and usually stays most of the day as hosts arrive to set their tables. The coordinator is the last person to leave, locking up on the way out. Email thanks to the hosts is nice. All activity for this role is done between late January and is completed by the first week of March.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

It is a great chance to get to know new people in the congregation through the process of host recruitment and then encouraging sign ups for the dinner itself. It is fun for anyone who enjoys socializing, lets you practice your organizing skills, and achieves tangible results. The congregation is EXTREMELY grateful for taking on this role and it is great knowing you are helping with an important part of the Pledge Campaign. The Fellowship dinner itself is a fun, community building event and a good kick-off for the Pledge Campaign.

Skills Needed: 

Organizational skills, communication skills including some email facility like creating a group contact list to make it easy. Being willing to ask volunteers to host.

Training, assistance, and safety requirements: 

Kendra Golden, coordinator for the last two years will be delighted to work with you to get up to speed. She will provide copies of all emails, etc. that she has used.

Contact Person: 
Kendra Golden
Contact Person Email: 
jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Position Open
Service Opportunity Filled By: 
Kendra Golden and jo Anne heron
Date Filled: 
Wednesday, November 1, 2017
Expected Service Opportunity Term End: 
Thursday, March 1, 2018

Green Sanctuary Committee Member

The Green Sanctuary Committee informs and educates the congregation about sustainability and the care of our environment through presentations as part of the formal service, and multiple programs and activities throughout the year. 

Detailed Description: 
The purpose of the Green Sanctuary Committee is to encourage the congregation to learn about and take action to promote sustainability and care of our local to global environment through increased consciousness, lifestyle changes, community education and involvement in environmental issues at the personal, congregational, UU, local, state and federal levels. QUUF became certified as a Green Sanctuary by UU Ministry For Earth in 2009 after completing a 2- year process of educational programs, energy audits, activism and other ongoing commitments to support our 7th UU Principle: “Respect for the interdependent web of existence of which we are a part”. Our current Green Sanctuary Committee theme is Global Warming, Climate Justice and the Salish Sea, and we embrace all efforts that promote a just and sustainable community. The committee works closely with the Social Justice Council Examples of regular activities include: 1) Earth Day, celebrated with service events and musical or film programs and selection of an EcoHero from the congregation or community for recognition and an award. 2) A Harvest Festival hosted with our Religious Ed. Committee early every fall with cider pressing and squash car races, games, and a potluck dinner. 3) Other events, such as music, art in the foyer, invited talks are organized as well. Committee members tasks involve preparation for events - distributing announcements in town and to local newspaper, designing and distributing posters, selling tickets in QUUF lobby, arranging the lobby, friendship hall, sanctuary, some food layout. Tasks at the Harvest Festival include helping with car construction, judging the car races with a sharp eye, overseeing safety and sanitation at the apple pressing, testing the vintage. The committee generally meets monthly, 1.5 hours, during the church year. There are programs and events that can involve committee members for another 3 or more hours per event. The committee is open to new ideas or initiatives brought by new members and frequently supports local environmental programs initiated by other local groups, like movies, marches, letter writing campaigns, legislative outreach, and more. The committee consists of a chairperson appointed by the board as well as QUUF Members and friends and others who chose to participate. More information can be found in the Operations Manual of the Quimper Unitarian Universalist Fellowship, adopted 1998, Revised May 2008, Revised and Updated July 2016, under the headings Green Sanctuary Statement and Green Sanctuary Committee.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The committee member is introduced to a wide variety of environmental and sustainability issues through the committee meetings and activities of the committee.   The member has the opportunity to inform and involve members of the congregation in these social and educational events at a personal level and/or through community action.   These activities expand the horizons of the member beyond the usual levels of exposure to environmental issues.

Skills Needed: 

No special skills needed other than a passion for the environment.

Training, assistance, and safety requirements: 

The committee chair, long standing committee members and QUUF liaison members provide a rich resource for volunteers to carry the activities of the GS committee.

Contact Person: 
Peg Hunter, Patrick Johnson
Contact Person Email: 
spiritbearpeg@gmail.com, patrickjohnson01@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
4

Designated Offerings Committee Member

Help to recognize and select local charitable nonprofits as recipients of a Designated Offering.

Detailed Description: 
The Designated Offerings Committee usually meets twice a year for approximately 1½ hours each. At the first meeting, held before the Church year begins, the committee members select and schedule (in accordance with the dates assigned by the administration) 16 nonprofit organizations to receive QUUF funds from Designated Offerings for that year. (These offerings are in addition to the monthly Food Bank collection.) The Committee comes together for a second meeting a few months later, at which time they update the list and make any necessary changes. Depending on the number of Committee members, each member serves as liaison to three to five organizations. Committee members volunteer to serve as liaisons to the recipients. The liaisons’ responsibilities are to contact the recipients; write a brief description of the organization for publication in the Weekly Update and the Order of Service; and arrange to meet their representative at the Sunday service. To facilitate the process, the liaisons report to the Chair on their contacts with the organizations and their responses. Other than the two meetings and greeting the recipient representative on the designated Sunday, the Committee members work independently.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Serving on the Designated Offering Committee is truly inspirational and a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  Committee members thereby become more familiar with Port Townsend and the surrounding community and the needs of its people.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, QUUF members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

Committee members must be organized, responsible, capable of working independently, able to contact and communicate with people they do not know and willing to follow through on their assignments.

Training, assistance, and safety requirements: 

No special training is necessary. Committee members are given enough information to enable them to carry out their responsibilities, and assistance is provided by the Chair if needed.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Friday, June 30, 2017

Designated Offerings Chair

Lead this vital committee who purpose is to select local charitable nonprofits as Designated Offering recipients.

Detailed Description: 
The Chair of the Designated Offerings Committee schedules and conducts the committee meetings, provides the members with the necessary information upon which to base their choices of recipients, provides directions for performing their assignments, provides backup or rescheduling if needed, and oversees the assignments during the year to ensure that all tasks are carried out in a timely manner. In addition, the Chair is required to file several reports with the Board or other agencies and is encouraged to attend various meetings, such as the Leadership Council. Time is required at the beginning of the year to provide committee members with the information they need and to set up the meeting. There are two meetings per year of 1 ½ hours each. In addition, the Chair also serves as liaison to several recipients which requires several hours each time. The Chair is also responsible in an emergency for covering an assignment which can’t be fulfilled, or arranging for someone else to do so.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Serving as Designated Offering Committee Chair provides a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  It also serves to deepen connections with and appreciation for the committee members and their service to QUUF.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, Fellowship members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

The Committee Chair needs to have good organizational skills, be an effective leader and be able to direct and supervise others in carrying out the mission of the committee.

Training, assistance, and safety requirements: 

Information from previous years will be provided and the new Chair will be given whatever assistance is requested and needed by the outgoing Chair.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Friday, June 30, 2017