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Task forces for the interim

Governance taks force (3),  mission (5)

Detailed Description: 
These two task forces will work with our Interim leaders. The mission task force of five will come up with a draft statement of what QUUF is all about going forward. This work will probably be done in 6-12 months. The governance task force will work with three board members to plan for Changs in governance due to growth. This project will like last two years.
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Get to be part of determining QUUF's future.   Give QUUF a solid footing going forward.

Skills Needed: 

Be thoughtful, care about QUUF and be willing and able to work in a small group thinking about the future.

Training, assistance, and safety requirements: 

Interim Team will clarify your mission.

Contact Person: 
coleen johnson
Contact Person Email: 
mimiptwa@man.xom
# of positions available: 
Multiple
Availability: 
Inactive
Hours per Month: 
6

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Linda Spratt
Contact Person Email: 
hikino@lava.net
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Animal Action Group Member

QAA members advocate for the health and well being of all sentient creatures and their habitats.  

Detailed Description: 
QAA members advocate for the health and well being of all sentient creatures and their habitats. QAA endeavors to address the issues of the extinction crisis, climate crisis and animal cruelty. We believe in and actively support the inherent worth and dignity of all individual beings. This group is for anyone who wants to deepen understanding of other species, their habitats as well as support each other in our efforts and relationship to the greater-than-human world.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

QUUAM members provide a service to QUUF congregation in education and raising awareness about all species and the environment, thereby helping to change the social and world dynamics of human relationships that are helping or harming our planet. We deepen our relationships with each other in this action group as well as by working with other QUUF members and friends, and the greater community.

Skills Needed: 

The main skill needed is the love of other species and each other. In our Action Group Covenant we emphasize openness and loving communication - “We believe the shifting paradigm from human dominance to a reverence for all life is key to healing the world. Growing our skills and capacity for compassionate communication, we will act in ways that nourish one another and support our multi-species communities.” Other skills are WELCOMED and appreciated and can be utilized - we are a new and growing group needing the multi-skilled diversity of many members.

Training, assistance, and safety requirements: 

No training or requirements. If one goes on a field trip or volunteers as part of this group, the obvious “at your own risk”  applies.

Contact Person: 
Polly Thurston
Contact Person Email: 
ptravennest@hotmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
5

IT Support, Office Workstation Specialist

Use your computer skills on your own time, working with a great team.  The focus of this position is to ensure reliable, useful, efficient desktop tools/environments for our ministers, office staff, and volunteers who sometimes work on site, i.e. by maintaining a reliable, standardized and up-to-date office computing environment that fully supports operational functions and workloads.  The Workstation Specialist works closely with the Network Specialist, Web Support providers, the Admin/IT Chair and the Congregational Administrator and/or Office Manager.

Detailed Description: 
Background: This is one of three key volunteer positions within the Admin/IT Committee requiring specific technical skills or training; see Chair position description for scope and purpose of the whole committee. This position is responsible for maintaining all workstations (Windows and Mac platforms) used by staff and volunteers in the QUUF office. Maintenance includes: installing/updating hardware and software, trouble-shooting/diagnosing/repairing malfunctions; problem & change record-keeping; printing support; vendor interfacing; and providing hands-on user assistance, as needed. Ideally, two people could share this role and back each other up. Specific functions/tasks include: • Respond to requests for assistance from ministers, staff and other Admin/IT members • Triage technical problems and requests for new services. • Maintain a detailed inventory of equipment, computing hardware and software, and standard configurations for PCs, Macs and critical software. • Participate in the evaluation of vendors, products, and outside services. • Assist in preparation of plans and budgets for Admin/IT capital projects and annual maintenance. • Develop and maintain technical documentation and user manuals. • Plan periodic upgrades in consideration of the QUUF calendar to minimize disruption of service • Maintain regular data backup files and periodically audit both backups and security functions .• Research best practices, platforms, architecture and products, as needed. • Serve as main interface with hardware, software and service vendors, as assigned.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with our great existing team, QUUF staff, members and friends. Continually deepen and update your own knowledge and skills. Use your creativity and skills to provide systems/ tools that bring greater productivity/ effectiveness to many others in the organization.  Save money for the congregation.   Provide vital, high function systems and technological infrastructure that supports the Mission and Key Programs of the Fellowship.

Skills Needed: 

Any of the following, and/or technical aptitude for hands on learning: Organization, collaboration and positive attitude.  Sense of humor.  Good decision making, process design skills.  Team player who is able to work independently as needed.   Familiarity/expertise with any/all of the following: Systems/technology analysis, design and development; change and problem management; technical writing; Windows/Mac computing platforms, MS Office, Word, Excel, Access, and other tools;  PowerChurch or other church/financial database applications; printing protocols; email and other communication and social networking tools.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired and as possible.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF technical environment & documents  Attend professional training classes at QUUF expense, as necessary, to cover gaps in your own experience/skills.

Contact Person: 
Admin/IT Temporary Chair (Pat Rodgers), Congregational Administrator (Robin Moreau)
Contact Person Email: 
pat.rodgers@sbcglobal.net, QUUF@olympus.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
8

Safety and Risk Management Committee, Member

Members help evaluate the conditions of buildings and facilities, and personal interaction in order to assure that QUUF is as safe and risk-free place as possible for the congregation of members, friends, and visitors. We worry for everyone else.

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The responsibility of the SRMC is to develop a safety and risk management policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards. Work with the Sexton to ensure they are corrected. Hold an annual evacuation drill of the building. Conduct Risk Survey regularly. Regularly review and update the safety and risk policy. Meetings are generally held monthly with a two hour total commitment per month. In addition, reading, researching and compiling information or data between meetings is required for preparation for the meetings. For more information and details of safety policies, principles and checklist topics, see the QUUF Operations Manual, Adopted 1998, Revised May 2008, Revised and Updated July 2016, pages 56, 68, 80 and those pages following.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  They benefit by interacting and forming friendships with other like-minded people and from knowing they are supporting a vital role, of which few who come to
QUUF are aware.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety issues would be helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3

Safety and Risk Management Committee, Chairperson

Lead the Committee that worries for everyone else, evaluating the conditions of buildings and facilities and personal interactions in order to assure that QUUF is as safe and risk-free as possible  

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The chairperson works with the Director of Family Ministry, Fellowship Sexton, other Staff, Buildings and Grounds and other committee chairs as appropriate to identify Safety and Risk Management issues. The responsibility of the SRMC is to develop a safety policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards and work with the Sexton to ensure they are corrected, hold an annual evacuation drill of the building, regularly conduct a Risk Survey and update our safety and risk policies.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

All of the SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  The chairperson benefits from collaboration with other committees and the leadership.  He or she learns interesting and useful information about the operation of the fellowship that may not be obvious to the general membership.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety and risk issues associated with the fellowship facility and the needs of a diverse congregation is helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Designated Offerings Committee Member

Help to recognize and select local charitable nonprofits as recipients of a Designated Offering.

Detailed Description: 
The Designated Offerings Committee usually meets twice a year for approximately 1½ hours each. At the first meeting, held before the Church year begins, the committee members select and schedule (in accordance with the dates assigned by the administration) 16 nonprofit organizations to receive QUUF funds from Designated Offerings for that year. (These offerings are in addition to the monthly Food Bank collection.) The Committee comes together for a second meeting a few months later, at which time they update the list and make any necessary changes. Depending on the number of Committee members, each member serves as liaison to three to five organizations. Committee members volunteer to serve as liaisons to the recipients. The liaisons’ responsibilities are to contact the recipients; write a brief description of the organization for publication in the Weekly Update and the Order of Service; and arrange to meet their representative at the Sunday service. To facilitate the process, the liaisons report to the Chair on their contacts with the organizations and their responses. Other than the two meetings and greeting the recipient representative on the designated Sunday, the Committee members work independently.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Serving on the Designated Offering Committee is truly inspirational and a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  Committee members thereby become more familiar with Port Townsend and the surrounding community and the needs of its people.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, QUUF members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

Committee members must be organized, responsible, capable of working independently, able to contact and communicate with people they do not know and willing to follow through on their assignments.

Training, assistance, and safety requirements: 

No special training is necessary. Committee members are given enough information to enable them to carry out their responsibilities, and assistance is provided by the Chair if needed.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Friday, June 30, 2017

Designated Offerings Chair

Lead this vital committee who purpose is to select local charitable nonprofits as Designated Offering recipients.

Detailed Description: 
The Chair of the Designated Offerings Committee schedules and conducts the committee meetings, provides the members with the necessary information upon which to base their choices of recipients, provides directions for performing their assignments, provides backup or rescheduling if needed, and oversees the assignments during the year to ensure that all tasks are carried out in a timely manner. In addition, the Chair is required to file several reports with the Board or other agencies and is encouraged to attend various meetings, such as the Leadership Council. Time is required at the beginning of the year to provide committee members with the information they need and to set up the meeting. There are two meetings per year of 1 ½ hours each. In addition, the Chair also serves as liaison to several recipients which requires several hours each time. The Chair is also responsible in an emergency for covering an assignment which can’t be fulfilled, or arranging for someone else to do so.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Serving as Designated Offering Committee Chair provides a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  It also serves to deepen connections with and appreciation for the committee members and their service to QUUF.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, Fellowship members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

The Committee Chair needs to have good organizational skills, be an effective leader and be able to direct and supervise others in carrying out the mission of the committee.

Training, assistance, and safety requirements: 

Information from previous years will be provided and the new Chair will be given whatever assistance is requested and needed by the outgoing Chair.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Friday, June 30, 2017

Membership Committee Chair

Use your leadership skills in organizing, inspiring, encouraging, and working with an experienced and delightful committee whose purpose is to welcome, connect with and help engage QUUF members in congregational life.

Detailed Description: 
Provide leadership for all the Membership Committee work. Listen to, encourage participation of and value input from all Membership Committee members. Support Membership Committee Team Leaders. Plan, prepare and conduct interesting, relevant and participatory monthly meetings September through June. Collaborate with the Membership Coordinator on Orientations and other projects as appropriate. Be responsible for timely submitting of budget and reports as requested by QUUF. Time Commitment Monthly Meetings- September through June (currently 2 to 3:30 pm the second Thursday of the month) While time for planning, prep and then the meeting varies some, it is usually no more than 5 hours a month. Collaborative meetings with Membership Coordinator as needed. (Varies depending on activity – most months one hour every other week. Newcomer Orientations - November, February, May. We prepare for the 3-hour events by putting together participant notebooks. The actual events, held on Wednesday evenings and Saturday mornings, each require prep and cleanup time, so about 4 to 5 hours of Chair and Committee member time. Newcomer Recognition Sunday – The week before, the Membership Coordinator and Committee Chair have several hours of prep. Leadership Assembly gatherings – four 2 hour evening events a year
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

While responsible for specific tasks and activities that are the Membership Committee’s charge, as committee chair you will have many opportunities to share your expertise and creativity as you lead. It feels good to take a turn as a leader in our Fellowship from which we draw so much spiritually, intellectually and socially. It is energizing to get acquainted with potential members and friends and then welcome them as they choose to join QUUF. At each Orientation session, words from Kate and inspirational stories from the participants prompt reflection on what is really important …in life as well as being an active member of our Fellowship. The Leadership Assembly is a welcome opportunity to connect with other committee chairs and learn about things such as QUUF’s programs, current issues and governance.

Skills Needed: 

Ability to create an atmosphere of shared good work and discovery during meetings and our tasks. Have the ability to get everyone involved and let them know they are valued. It helps to have the ability to be both serious and playful, to direct the energy to important work or sense when one, or all, need to step back, perhaps to think or to laugh. It takes skill to nurture committee members while they discover and develop new skills and also to empower others to lead teams.

Training, assistance, and safety requirements: 

The Board and Staff Liaisons provide on-going support, answer questions and serve as a connection from you, the Membership Chair to all those who serve to make QUUF all it is. These include the QUUF administration, Board and other volunteers and staff. Ideally, a Membership Committee Chair will have served on the Membership Committee for at least the year prior to taking the job. Thus, s/he will have” on-the-almost-my-job” training. Certainly the retiring committee chair will mentor the new chair.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettob3333@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Affinity Groups Coordinator

The Affinity Groups Coordinator is responsible for the overall coordination and organization of the QUUF Affinity Groups.

Detailed Description: 
1) Advertises the signup for the Affinity Groups on the Opening Sunday of the programmatic year. In August contacts the existing Affinity Groups to check on their status, and puts out the call for new Affinity Groups. (6-8 hours) 2) Assistis new Groups (and sometimes ongoing Groups) in clarifying exactly what their particular group might be and assistis in writing up their advertisements for it. (6 hours). 3) Coordinates the actual sign-up on the last 3 Sundays of September. (2-3 hours) 4) Follows up with the facilitators/contacts/conveners of the various Affinity Groups. (2-3 hours) 5) Provides facilitators with materials they might use in their Affinity Groups. (2 hours in year) 6) In some cases, attends the opening meeting of a new Affinity Group. (2-3 hours for each new group) 7) Keeps an ongoing record of the facilitators and members of the groups (4-6 hours a year) 8) Convenes a meeting of all the Affinity Group facilitators/conveners, 2-3 times a year ideally. (2 hours per meeting) 9) Advertises during the year for new groups and for additional members of existing groups. (4 hours in year) 10) Provides advise/counsel to the facilitators of the Groups when needed.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

An Affinity Group Coordinator may contribute in a very large way to the small group work of the Fellowship, essential in a larger religious organization. It can be an opportunity for an individual or individuals (if this position were shared) to draw on interpersonal and organizational skills.

Skills Needed: 

Organizing and relational skills would be necessary, and some capacity with computers.

Training, assistance, and safety requirements: 

Staff support would be available.

Contact Person: 
Trish Rossi, Jon Rossi
Contact Person Email: 
patriciarossi@comcast.net, jonrossi@comcast.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
3