Membership, Connections, and Congregational Care

Includes Membership, Covenant Groups, Cares and Concerns, Nominating, Kitchen Care, Columbarium, Pathways to Service

QUUF New Member Mentors

Become a mentor to our newest QUUF members. We are a large, active, quickly moving and growing fellowship and it is often overwhelming to new people. The purpose of the mentoring program is to make sure new members feel supported, included and warmly welcomed.

Detailed Description: 
QUUF New Member Mentor Program Job Description for Mentors MAIN PURPOSE We are a large, active, growing and changing fellowship and that can be overwhelming to a new person as they first enter our community. The purpose of a QUUF New Member Mentor's purpose is to ease the way for our newest members towards active participation and a feeling of belonging. Support New Members to: • Find ways to become involved in QUUF • Get to know others and form meaningful relationships • Become familiar with QUUF and the way we do things TIME COMMITMENT Mentors should be prepared to accompany/support their newcomer(s) through their first six months to a year. Understandably, your guidance will be needed more frequently during the first few critical weeks or months; and less so as time progresses. RESPONSIBILITIES Initial Contact • Make a phone call –announce that you are their New Member Mentor. • Briefly explain your role. • Arrange to get together -- at church or over coffee, etc. Begin to get to know them. Beyond the initial contact phase, here are some suggestions and ideas: Sunday Mornings • Meet and greet them on Sunday mornings; perhaps sit with them. • Invite them to Coffee Hour and introduce them to others. Ways to Become Involved • Invite them to become involved in a one-time event, such as a Friendship Supper, the Book Sale, Picnic, a Pancake Breakfast, or attending a “Meaningful Films” evening. Perhaps you could invite them to assist you in your own involvements, such as sitting-in during a meeting, helping in the kitchen, etc. • Listen for things that appeal to their special interests and talents! Meet Others and Form Meaningful Relationships • Accompany them to the Three-Month Check and Connect Potluck, which acts as a follow-up to their initial Orientation Session. • Invite them to upcoming church activities, special events, etc. • Invite them to dinner; ask other QUUF members to join you! • Encourage them to sign up for an ALPS offering (Do they need help with Sign-Up Genius?) Become Familiar with Major Activities and the Way We Do Things • Introduce them to Staff persons, Board members, Committee chairs, Special Event chairs, etc. • Encourage them to attend congregational meetings, such as the Annual Meeting and the Annual Stewardship Dinner. CONTACT PERSONS • Betty O’Bryan, Membership Committee Chair: bettyob3333@gmail.com • Alice Clive, QUUF Mentors Team Leader: foureyes22@outlook.com 10/08/18
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Support New Members in:
• Finding ways to become involved at QUUF
• Getting to know others and form meaningful relationships
• Becoming familiar with QUUF & the way things work around here!

Benefits of Serving as a Mentor:

• Enjoy the satisfaction of extending a personal, caring and genuine welcome to our newest members.
• Get to know interesting and unique individuals as they join our Fellowship.
Share the joy of being part of our QUUF family.

Skills Needed: 

Willingness to reach out and connect with another person.
Hospitality
Interpersonal warmth
Sincere interest in getting to know others.
General knowledge of QUUF programs, activities and events.

Training, assistance, and safety requirements: 

Any assistance needed can be found by contacting Betty OBryan, Membership Chair or Alice Clive, Team Leader, QUUF Mentors

Contact Person: 
Betty OBryan or Alice Clive
Contact Person Email: 
bettyob3333@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Sunday, September 1, 2019
Hours per Month: 
4

Sunday Coffee Hour Coordinator

The Coffee Hour Coordinator oversees volunteers and kitchen supplies to ensure and enjoyable coffee hour.

Detailed Description: 
The Coffee Hour Coordinator oversees coffee hour hosts, making sure that volunteers have signed up (through Sign Up Genius), so that coffee hours are covered or building a team of regular hosts. This person becomes familiar with the kitchen systems, which are all documented in folders stored in the kitchen. The Coordinator works with the Office Administrator to coordinate stocking and purchase of consumables such as coffee, tea, sweeteners, milk and cleaning materials. Other duties include finding launderers for linens and cleaning cloths.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The congregation benefits from this vital community-building activity projecting the warmth of hospitality of all comers.  The coordinator enjoys the community of coffee hosts and the pleasure of creating a warm and welcoming coffee hour.

Skills Needed: 

Being responsible, a good organizer and able to interact graciously with other people.

Training, assistance, and safety requirements: 

Kitchen Care Committee Chair will train in basic kitchen procedures.

Contact Person: 
Abigael Crecca
Contact Person Email: 
membership@quuf.org
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
3

Membership Committee Activities Coordinator

The Activities Coordinator works closely with the QUUF Staff Membership Coordinator to continue and/or initiate ways to enhance congregational life for our Members and Friends.

Detailed Description: 
This role includes organizing events and perhaps gathering volunteers (for example, other Membership Committee members) to join you with projects or events. Time commitment is unknown as this new and very needed position is in the development stage. The Membership Committee in general, and the Membership Coordinator in particular, are eager to stir interest and help new and current members connect and really feel they belong. Currently, we sponsor an annual all-congregation Picnic in August and also Friendship Dinners. Suggestions being discussed include having Mixers – social events for both new and longtime member and friends and a mentor program.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Congregational sense of community and belonging is enhanced by these activities.  The Activities Coordinator gets to know a lot of peope in a cordial atmosphere.  

Skills Needed: 

Event planning
Enthusiasm for connecting people
Works well with others
Flexible
Organized

Training, assistance, and safety requirements: 

Membership chair will support Activities Coordinator

Contact Person: 
Betty O'Bryan
Contact Person Email: 
icbiadt3333@hotmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Alice Clive
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Conversation Team Leader

Working with the Pathways to Service Coordinating Committee, support and facilitate a team of 15-18 “Conversationalists.”

Detailed Description: 
The purpose of this service opportunity is to ensure that the members of the Conversation Team are supported, trained and doing conversations according to the method developed by the Pathways to Service (PTS) Coordinating Committee. There is an on-going group of about 14 Conversationalists. The Team Leader recruits more Conversationalists as needed (the ideal number is about 18), trains them, and facilitates an every-other month 1.5 hour meeting. Facilitating the meeting includes creating the agenda, running the meeting, and coordinating with the PTS Coordinating Committee and staff to be sure that names are being assigned to Conversationalists. The Team Leader also does conversations. Finally, the Team Leader attends meetings of the PTS Coordinating Committee every other month and participates in decision making about the larger program.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

This position is very rewarding because it provides the opportunity to hear about how all conversations are going and get first-hand knowledge of how the PTS program is reaching people and inviting them to engage and share their unique gifts. The conversations are the heart of the program and even those people who do not immediately engage in service are given the chance to be heard, feel welcomed, and make a connection with the larger congregation.

Skills Needed: 

The Conversation Team Leader should have strong organizational skills and the ability to facilitate groups. Facilitation skills include the ability to listen, move an agenda along, and make sure everyone is included. Organizational skills include ability to keep a roster up to date, plan meetings, manage paperwork, communicate with email, and work with the PTS database.

Training, assistance, and safety requirements: 

The out-going Conversation Team Leader will train the new Team Leader. In the past the Team Leader had a partner who was trained in counseling. This person was a resource for people who needed extra support with interpersonal skills or interview skills. Going forward, this resource will be found by the PTS Coordinating Committee if members of the Team need this.

Contact Person: 
Pam Clise
Contact Person Email: 
pamm@olympus.net
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Pam Clise
Date Filled: 
Sunday, July 1, 2018
Expected Service Opportunity Term End: 
Wednesday, July 1, 2020
Hours per Month: 
8

Membership Committee Orientation Coordinator

The Orientation Coordinator works closely with the QUUF staff Membership Coordinator in preparation of materials, making arrangements for and putting on “Belonging to QUUF” Orientations designed for potential new members.

Detailed Description: 
He/she enlists help as needed from other Membership Committee members with these tasks: gathering materials and putting together notebooks for participants, arranging for refreshments, hosting the events and assisting the Membership Coordinator with the New Member Sunday preparations such as making name badges. Orientations, 3 hours each, are held in November, February and May. Each features two identical sessions, one on a Wednesday evening, the other on the following Saturday. Time commitment includes: Attending regular committee meetings – 1 ½ hour per month A few hours the two weeks before each of 3 Orientation sets The events themselves, each 3 hours , plus another 1 hour for set up and clean up Two hours preparing for New Member Sunday
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

There are many personal rewards for those who help put on the Orientations. It is inspiring to hear stories from each of the participants and learn why they are interested in membership.  Because new comers are grateful for the experience, committee members experience renewed enthusiasm and full hearts.

Skills Needed: 

Organizing materials and people
Flexibility

Training, assistance, and safety requirements: 

Membership chair and Membership Coordinator will give guidance and training.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettyob3333@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Mary Tyburski
Date Filled: 
Tuesday, May 1, 2018
Hours per Month: 
4

Sunday Greeter Manager

The Sunday Greeter Manager schedules Greeters for each Sunday service, year round.  The Sunday Greeter Manager is a member of the Membership Committee.

Detailed Description: 
The Sunday Greeter Manager is responsible for seeing that Greeters have volunteered by signing up on the Sunday Sign-up Genius specifically dedicated to this purpose. We need two Greeters at each service. The Manager regularly, at least once a week, checks for signups. If there are holes in the schedule, the Manager, using a Greeter Pool list, uses email and/or telephone to fill the need. The Manager sends email reminder notes each week to Greeters for the coming Sunday. Each Monday this team leader provides the QUUF office with names of Greeters for the next Sunday. In addition to this very regular task, the Greeter Manager also occasionally provides training for potential greeters. This year-long task is accomplished by computer and/or telephone. If the Greeter Manager is unavoidably unable to meet the responsibility, the Membership Chair, the Membership Coordinator or a substitute designated by the Manager will fill in as needed. Time commitment includes attending the regular monthly meeting of the Membership Committee – 11/2 hours -- and one to two hours a month (15-30 minutes per week) for scheduling, with some additional time periodically for training and recruitment.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The Greeters create a warm and inviting environment and make newcomings feel welcome.  Greeters benefit from the human interaction and knowing that they have reached out to others, who may be feeling excluded.  The Welcoming Team Leader makes this happen

Skills Needed: 

Sunday Greeter Manager needs to be organized, capable and willing to tend to the demands of this task year-long, competent with Sign-up Genius ,and comfortable assisting others in how to use it.

Training, assistance, and safety requirements: 

Former Welcoming Team Leader will train.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettob3333@gmail.com
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
4

Sunday Morning Greeter

While the Sunday Morning Greeters’ main purpose is to make our Visitors feel both welcome and comfortable, their presence in the foyer before services also enhances a general sense of welcome among all Members and Friends.

Detailed Description: 
Greeters arrive a half-hour before the service to be ready to greet. Greeters work in pairs and generally stay "on duty" about 20 minutes after the service. Newbies are always paired with an experienced greeter. All greeters choose the dates they want to greet and at which service. You may have a regular schedule such as once a month or choose to greet more or less often. Substitutes are also needed.
Service Term: 
3-6 months
Benefits for the Volunteer and the Congregation: 

Being a Greeter is a great way to serve QUUF. You give a little time yet provide an important service and benefit by getting better acquainted with members and friends. Stationed in the foyer before services, greeters have a welcoming presence and often help by answering questions, directing people here and there, etc. (No greeter is expected to have all the answers!) Experienced greeters can attest that we learn lots while engaging with visitors.

Skills Needed: 

Greeters enjoy people, are good listeners, arrive on time, and are comfortable enough with themselves that the occasional not being able to help someone doesn't cause you discomfort. The foyer is a busy place and there is always someone who can help a greeter when needed.

Training, assistance, and safety requirements: 

New greeters have an individual training session with an experienced greeter that includes a discussion about specific tasks greeter and a walk through the routine for a Sunday morning. New greeters are matched with experienced greeters for their first several experiences on the job. Each greeter gets a copy of the Greeter Actitivites instructions.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
judoit@comcast.net
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Saturday, June 30, 2018
Hours per Month: 
2

Pathways to Service Team Leaders

The purpose of Pathways to Service is to foster a culture of service that allows all of us to grow spiritually, enhance our relationships with others, and pursue our passions. Pathway's Team Leaders oversee the program, which includes making sure accurate service opportunities are posted and/or updated in our data base; maintaining a team of conversationalists who converse with two members of the congregation each month; entering conversation results when needed, and holding monthly matching meetings to find roles where members may engage more deeply with QUUF.

 

Detailed Description: 
Two Team Leaders share the tasks, which include making sure the conversation team is humming along, updating the data base, facilitating the matching meetings, communicating with the Board, staff and other leaders, making and submitting budget, and setting annual goals.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The joy of working with smart, funny, creative, committed people; the satisfaction of running an upbeat program that helps new and old members deepen their engagement with the congregation. The congregation will enjoys the benefits of a broader commitment, new leadership, and vitality.

Skills Needed: 

Be well-organized, enthusiastic, energetic, and interested in vitality of the congregation and able to provide leadership. The leaders work with a custom made data base that is user friendly but requires some computer skills.

Training, assistance, and safety requirements: 

Current team leaders will train new team leaders.  In addition, the membership coordinator dedicates 20 hours a month to supporting the program and is familiar with the data base.

Contact Person: 
Carolyn Latteier or Kendra Golden
Contact Person Email: 
clatteier@gmal.com or jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Sunday morning usher

Assist with preparing sanctuary for services, hand out orders of service, help folks find seats, and collect the offering at either 9:15 or 11:15 services.

Detailed Description: 
We need two ushers per service each Sunday of the month.
Service Term: 
As needed
Benefits for the Volunteer and the Congregation: 

This position is a fun, easy way to get involved at QUUF. You can sign up to fill a one-time opening, schedule a once-a-month position, or offer to be a substitute. You'll get to know the congregation as you greet them Sunday mornings, and you'll be part of the team that helps keep Sunday services running smoothly. Sign up with a partner or friend, or get to know other folks in the congregation by letting us assign you a co-usher.

Training, assistance, and safety requirements: 

We have very detailed written information available about the specific duties the ushers perform, and there is a brief orientation held once or twice a year. If you are interested in coming on board sooner, our usher coordinator can arrange to meet with you for an individual orientation.

Keywords: 
Contact Person: 
Rob Wamstad
Contact Person Email: 
wamstad.pt@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
2

Coffee Hour Host

The coffee hour host creates a welcoming and community-building opportunity by setting up, laying out, and cleaning up coffee and tea before and after Sunday morning servces at the Fellowship.

Detailed Description: 
Arrive approximately 30 minutes before the service and start the Bunn coffee maker. Set up tables with cups, cream, sugar, etc. for coffee service. Run the dishwasher to clean cups and other dishes. Coffee host at second service cleans up the kitchen after coffee hour is over.
Service Term: 
As needed
Benefits for the Volunteer and the Congregation: 

The volunteer enjoys a feeling of well-being for providing nourishment and an opportunity for attendees to socialize with friends and meet new people.  The benefit to QUUF is a warm and welcoming social event for greeting visitors and providing a time for friendships and community building.

Skills Needed: 

Basic kitchen skills, friendly interpersonal skills, and enjoyment of interfacing with others.

Training, assistance, and safety requirements: 

Training sessions are provided at your convenience to learn use of kitchen equipment.

Contact Person: 
Cathe Bell
Contact Person Email: 
bell.cathe@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3