Membership, Connections, and Congregational Care

Includes Membership, Covenant Groups, Cares and Concerns, Nominating, Kitchen Care, Columbarium, Pathways to Service

Facilities Management Oversight Committee Chair

Lead a group that does the strategic and financial planning for our facilities and also manages specific projects related to our facilities here at QUUF.

Detailed Description: 
The chairperson convenes and leads monthly meetings and is responsible for reporting on activities. The chair, along with four other members and with the Sexton and Congregational Administrator as staff representatives, will create a list of prioritized projects and their budgets, as submitted through staff, Facilities Request Project Forms, Capital Needs Requests, and the Safety and Risk Management Committee. They will research needs for big projects, oversee accessibility improvements and be involved in the management of the Columbarium project as needed. Other activities will include recruiting volunteers for big projects, forming task forces as needed, developing the annual facilities budget, managing monthly facilities expenditures, participating in strategic long term planning for facilities, acting in a consulting role on proposed changes to building use decision and policy, and getting regular feedback from the Sexton regarding daily maintenance operations.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

In our growing congregation there is a continual desire to make the physical plant work better to meet all the needs. As chair you will play a vital leadership role in helping to prioritize and plan for these improvements. It will give you the chance to work with a small team, to plan and direct completion of these projects. The congregation will benefit from a dedicated team that addresses the physical needs in a thoughtful, manner.

Skills Needed: 

Strategic planning, finance, and project management. The chair will be the organizing person who makes sure the meetings are held, following up on details, etc. 

Training, assistance, and safety requirements: 

This is a new approach to our traditional buildings and grounds committee and means that the chair and members will draw on their own experience in setting their agendas. Assistance and guidance will also come from the Sexton and Congregational Administrator as staff representatives.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Membership Committee Member

The purposes of this committee are: to welcome visitors and promote new membership; to orient new members into the life of the congregation; and to enhance the retention of current members. The committee consists of a Chairperson appointed by the Board and from 6 to 10 members. The committee works closely with the Membership Coordinator and may support/assist the coordinator’s work

Detailed Description: 
General responsibilities for all Committee Members include the following: attend monthly meetings August through June; participate in discussion, decision making regarding the work of the Committee; participate in preparation for and presentation of Newcomer Orientations, New Member Sunday and other Committee sponsored events; volunteer, at least occasionally, to be a Sunday morning Greeter; model a welcoming presence among the congregation, even when not “on duty” as a Sunday morning Greeter. All Committee members share the task of making follow-up contacts with new members approximately 3 months after they join. The Membership Committee has opportunities for Team Leaders in specific areas. The Welcoming Team Leader is the Sunday Greeter Coordinator, who schedules Greeters for each Sunday service, year round (maintain a list of Greeters and substitutes, Committee members sign up at the monthly meeting, many others are “regulars”, remaining slots are filled by phone or email; recruit when necessary). Each Monday this team leader provides QUUF office with names of Greeters for the next Sunday. The Note Writer' s goal is to stir a sense of belonging among all members by making personal contacts. We will initiate this program in August 2017 by writing short, welcoming and thoughtful notes to members who have belonged the longest. We are seeking a lead Note Writer will collaborate with the Membership Coordinator to determine to whom and when notes will be sent. The Connecting Team Leader organizes the team in its work. In collaboration with the Membership Committee Chair, the ministers and the Membership Coordinator the Connecting Team Leader assists in organizing, preparing for and conducting Newcomer Orientations as needed (traditionally held in fall, winter and spring). The Engaging in Congregational Life Team Leader assists the Membership Committee Chair and Membership Coordinator with myriad details accompanying the New Member Sundays. This team leader also takes the lead in getting all Committee members involved in follow-up contacts for new members and collaborates with the Ministers and Membership Coordinator to develop ways to increase and enhance new member’s sense of belonging.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Interact with and add to the enrichment of, newcomers, friends and members of the QUUF community. You have the opportunity to be a part of the first line of interaction and assist in furthering the spiritual, intellectual and social growth of friends, members and self.

Skills Needed: 

A desire to meet and interact with people. Good organizational and communication skills. Flexibility is important in order to work with other committee members and as a part of the various groups at QUUF. Ability to manage your own time and also meet the needs of the fellowship.

Training, assistance, and safety requirements: 

The Membership Chair provides assistance along the way.

Contact Person: 
Judy McCutchen
Contact Person Email: 
judy@eagleroost.net
# of positions available: 
2
Availability: 
Position Open
Service Opportunity Filled By: 
Judy McCutchen
Hours per Month: 
2

Membership Committee Chair

Use your leadership skills in organizing, inspiring, encouraging, and working with an experienced and delightful committee whose purpose is to welcome, connect with and help engage QUUF members in congregational life.

Detailed Description: 
Provide leadership for all the Membership Committee work. Listen to, encourage participation of and value input from all Membership Committee members. Support Membership Committee Team Leaders. Plan, prepare and conduct interesting, relevant and participatory monthly meetings September through June. Collaborate with the Membership Coordinator on Orientations and other projects as appropriate. Be responsible for timely submitting of budget and reports as requested by QUUF. Time Commitment Monthly Meetings- September through June (currently 2 to 3:30 pm the second Thursday of the month) While time for planning, prep and then the meeting varies some, it is usually no more than 5 hours a month. Collaborative meetings with Membership Coordinator as needed. (Varies depending on activity – most months one hour every other week. Newcomer Orientations - November, February, May. We prepare for the 3-hour events by putting together participant notebooks. The actual events, held on Wednesday evenings and Saturday mornings, each require prep and cleanup time, so about 4 to 5 hours of Chair and Committee member time. Newcomer Recognition Sunday – The week before, the Membership Coordinator and Committee Chair have several hours of prep. Leadership Assembly gatherings – four 2 hour evening events a year
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

While responsible for specific tasks and activities that are the Membership Committee’s charge, as committee chair you will have many opportunities to share your expertise and creativity as you lead. It feels good to take a turn as a leader in our Fellowship from which we draw so much spiritually, intellectually and socially. It is energizing to get acquainted with potential members and friends and then welcome them as they choose to join QUUF. At each Orientation session, words from Kate and inspirational stories from the participants prompt reflection on what is really important …in life as well as being an active member of our Fellowship. The Leadership Assembly is a welcome opportunity to connect with other committee chairs and learn about things such as QUUF’s programs, current issues and governance.

Skills Needed: 

Ability to create an atmosphere of shared good work and discovery during meetings and our tasks. Have the ability to get everyone involved and let them know they are valued. It helps to have the ability to be both serious and playful, to direct the energy to important work or sense when one, or all, need to step back, perhaps to think or to laugh. It takes skill to nurture committee members while they discover and develop new skills and also to empower others to lead teams.

Training, assistance, and safety requirements: 

The Board and Staff Liaisons provide on-going support, answer questions and serve as a connection from you, the Membership Chair to all those who serve to make QUUF all it is. These include the QUUF administration, Board and other volunteers and staff. Ideally, a Membership Committee Chair will have served on the Membership Committee for at least the year prior to taking the job. Thus, s/he will have” on-the-almost-my-job” training. Certainly the retiring committee chair will mentor the new chair.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettob3333@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Kitchen Care Committee (Circle) Chair

Oversee KCC in its goals of promoting Fellowship enjoyment of all events involving QUUF kitchen use. The Kitchen Care Committee/Circle assures a clean, uncluttered, healthy and eco-friendly environment for food and drink preparation.

Detailed Description: 
Overseeing KCC activities include: 1) Cooperating with Building and Grounds Committee in collection of recycling materials, trash and garbage, with the Green Sanctuary Committee in composting, and with the custodian in kitchen care. 2) Encouraging all kitchen users to follow the Green Kitchen Guidelines and practices which allow safe use of the facility and leave the kitchen in perfect condition its next use. 3) Understanding the operation of appliances and providing written and demonstrated instructions for their use. 4) Cleaning and clearing the refrigerator, stove and shelves regularly, 5) Monitoring kitchen materials (cleaning supplies, utensils, equipment, linens, etc.). This also includes discouraging unsolicited donations, periodically informing QUUF of items left in the kitchen before removing and donating them, and assuring that the kitchen is equipped to meet the Fellowship's needs, replacing or upgrading items when necessary. 6) Scheduling support for emerging needs like special cleaning or repairs and KCC meetings 7). Propose and monitor annual budget (3 hours/year) 8) Participate in Leadership Council (3 hours/quarter)
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

 The congregation benefits from a well-equipped, sanitary environment for safe food preparation, which enables social or community cooking activities.   The wider community benefits from QUUF's continued status as a Donor kitchen in which food for donation (e.g., to the Boiler Room, Winter Shelter) may be prepared.   In addition, all benefit from a good kitchen for community rental use during meetings, weddings, banquets, funerals, etc.

Skills Needed: 

Organizational Technical (how equipment functions) Social Food handling Green and non-toxic cleaning approaches. Leadership Council Social Hour Set-up Use of all appliances Kitchen lay-out KCC Meetings Donor Kitchen public health laws.   

Training, assistance, and safety requirements: 

Guides and manuals for the use of the kitchen are provided and there is an experienced group of volunteers to assist.

Contact Person: 
Cathe Bell
Contact Person Email: 
bell.cathe@gmail.com
# of positions available: 
2
Availability: 
Position Filled
Date Filled: 
Tuesday, April 18, 2017
Expected Service Opportunity Term End: 
Sunday, June 30, 2019
Hours per Month: 
10

Performance Services Team Member

Performance Services Team members provide audio/visual support for Sunday Services and also for other meetings and functions which occur in the Sanctuary or Fellowship Hall.

Detailed Description: 
QUUF is a growing, dynamic, and diverse community that is a spiritual home for 600+ members and friends. In addition to our Sunday Services and ‘beyond’, we provide a venue for an amazing number and variety of activities for our members and friends, as well as the larger Jefferson County community. Many of these activities require audio/visual support. It is this committee which plans, implements and maintains the technology and training which enables us to provide for the varied audio/visual needs of the Fellowship. New members will be trained in the operation of our audio/visual systems for the Sanctuary and the Fellowship Hall. Membership on the committee includes those who enjoy being sound technicians, as well as those interested in keeping the audio/visual equipment and training up to date. Sound technicians are expected to sign up to be in the Sound Booth for at least one Sunday Service each month. The time required for training new members is variable, and depends upon the persons previous experience, if any, with PA system equipment such as Mixers, microphones, etc. Services are recorded using the GarageBand program on our Mac computer so some experience with the Apple computer is helpful, however not required.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

The recordings we make of the Sunday Services are the source of the pod casts of each Sunday that can be found on the QUUF website. These are a valuable resource for people unable to attend services. As a member of the team you have the opportunity to learn new technical skills, meet new people, and have the satisfaction of helping with the operation of the Fellowship in a meaningful way.

Skills Needed: 

Services are recorded using the GarageBand program on our Mac computer so some experience with the Apple computer is helpful, however not required.

Training, assistance, and safety requirements: 

Training will be provided.

Contact Person: 
Philip Myers
Contact Person Email: 
pmyersster@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
4

Covenant Groups Coordinator

Assist the minister in organizing and coordinating the QUUF Covenant Groups.

Detailed Description: 
The Covenant Group Coordinator coordinates the forming of small groups for congregants to find support and intimate interaction. During the latter part of August through October the time spent is higher while groups are being set up. The following activities are involved: 1) Advertising and organizing the sign-up for the Covenant Groups prior to Opening Sunday of the programmatic year 2) Putting the individual groups together 3) Selecting the facilitators of the groups, working from a roster of past facilitators and suggestions from the minister 4) Preparing and emailing the agenda for, and leading the monthly meetings of the facilitators of each group. During these meetings, group topics are selected and concerns of the facilitators are addressed. 5) Attending the opening meeting of new Covenant groups , usually only one or two are new each year. 6) Keeping an ongoing up to date record of the members of the groups 7) Keeping a record of topics 8) The Coordinator also functions as a gatekeeper regarding new persons who wish to join an ongoing group in the middle of the year.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

The Coordinator interacts with leaders within the congregation and helps provide secure groups where congregants can find support and companionship. He/she has the benefit of being of service in deepening the spiritual life of others and helping them to connect on a deeper level with others and the community.

Skills Needed: 

Facilitation and organizing skills, people skills, and some capacity with computers.

Training, assistance, and safety requirements: 

Staff support will be available.

Contact Person: 
Zoe Lamp
Contact Person Email: 
zoe_lamp@man.com
# of positions available: 
1
Availability: 
Position Open
Service Opportunity Filled By: 
Zoe Ann Lamp
Date Filled: 
Sunday, September 17, 2017
Expected Service Opportunity Term End: 
Friday, September 18, 2020
Hours per Month: 
6

Pastoral Care Committee Member

Each  committee member commits to providing services that support our 1st UU principle: to promote the inherent worth and dignity of every person, and to uphold confidentiality as we serve. Members are expected to attend occasional meetings and participate in a team of choice.

Detailed Description: 
Our committee has chosen to work in teams. The teams include: Sage Club Luncheon, Cards and Rides, Buddy Visitations, Publicity, Meals, Cooking Projects, Story-Corps, and Administrative Tasks. Members choose to either lead or help with the team that is most appealing to them. Each team meets and carries out their tasks, and the team leader reports to the committee chairperson. Additional short-term volunteers who have expressed an interest in working with teams are asked to help with many of the teams. The pastoral care team is being developed and will be chosen and directed by our ministers.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Working in teams allows committee members to follow their passions and the result is work that is satisfying and interesting. Using additional non-member volunteers gives an opportunity to get to know new people, and gives the volunteers a chance to get to know us. It does away with long committee meetings involving lengthy discussion. This committee provides valuable services to members of our community directly in line with our UU principles.

Skills Needed: 

Skills needed for this committee include a passion for helping others, good listening and communication skills, ability to maintain confidentiality, accepting responsibility and ability to follow through, compassion and ability to work in a group.

Training, assistance, and safety requirements: 

Training in listening and other skills is provided to new members of the committee by the chairperson and team leaders.

Contact Person: 
Carol Graves
Contact Person Email: 
colorqueen4@gmail.com
# of positions available: 
Multiple
Availability: 
Position Filled
Hours per Month: 
7

Pastoral Care Chair

Help serve QUUF members and friends in a direct and important way, providing meals, personal contact, socialization and emotional support when needed. 

Detailed Description: 
The chairperson coordinates activities with the office and ministers, holds committee’s confidential work in a sacred space, keeps records of activities, plans and maintains the budget, recruits new members, attends monthly meetings of leadership council, and maintains contact with committee team leaders. The position requires a commitment of about 15 hours per month. Meetings are monthly at the Fellowship. A separate program, Home Maintenance and Repair Corps, functions under our umbrella to provide those services
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The committee’s purpose is to serve our first UU principle: to promote the inherent worth and dignity of every person by caring for our church community. All members of our congregation can benefit from this support. The chairperson can exhibit a great deal of creativity. Committee activities include but not limited to helping team members to provide temporary and longer term assistance in times of need, sending greeting cards, providing friendship and pastoral support, educational programs, Sage Club luncheons for elders, and sharing of their stories through a Story Corp program. The chair benefits from knowing he/she is serving a real need in our community that is in line with our values. The members of this committee enjoy a strong bond of caring, both for our members and for each other. Our congregation is well aware of our services and holds them in respect.

Skills Needed: 

Skills include, a willingness to hold confidentiality, calm demeanor, strong ability to listen with compassion, creative leadership in leading meetings, offering training for new members, reporting to ministers, attention to detail in record keeping, and ability to get along with all people.

Training, assistance, and safety requirements: 

No special training is needed, but past exhibited leadership capabilities are welcome, and a background in counseling or social service is a plus.

Contact Person: 
Carol Graves
Contact Person Email: 
colorqueen4@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Carol Graves
Expected Service Opportunity Term End: 
Tuesday, September 1, 2020
Hours per Month: 
15

Candle Care Steward

The Candle Care Steward cleans and restocks candles in the sanctuary.  

Detailed Description: 
Candles in the sanctuary provide an opportunity for members, friends, and visitors to recognize or sanctify memories or emotions that are deeply personal and unspoken. The Candle Care Steward enhances the aesthetics of the sanctuary and assures that congregants wishing to light a private candle have a ready opportunity. The candles are checked weekly some time after all the Sunday services are completed. They need to be cleaned and replaced with new candles. Candles at one quarter inch still have an hour or two of burn-time. The long candles used to light other candles need to have their wicks kept short. The area where the candles are displayed occasionally needs to be cleaned of dripped wax. The office should be notified when more candles are needed. This service opportunity is currently not connected to a committee. Time commitment is 6-8 hours a week.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The job provides aesthetic enhancement to the sanctuary and private emotion support for congregants.  It is a simple, solitary job. It is a satisfying way to volunteer when you wish to do a solitary task, without complexity. It does require a person who does not travel a great deal, or for long periods of time.

Skills Needed: 

Know how to clean wax and be available weekly.

Training, assistance, and safety requirements: 

This position is currently filled by Barbara Miles. When she is ready to retire from it, she will be essential in the training.

Contact Person: 
Robin Moreau
Contact Person Email: 
quuf@olympus.net
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
7

Men's Retreat Planning Team Member

Help Coordinate the date, the site, and the activities of the annual fall Men’s Retreat.

Detailed Description: 
Until 2016 the annual Men’s Retreat was patterned after the successful Women’s Retreat, held at the Camp David Lodge on Lake Crescent, Since 2016 the retreat has been held at Pilgrim Firs Camp and Conference Center near Port Orchard. All meals are provided by the Conference Center, greatly simplifying the logistics. The Planning Team members will meet a few times over the summer/fall to decide on activities and divide up specific tasks that may arise. Total hours approximately 10.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The purpose of the Men’s Retreat is to build stronger ties of fellowship than can be achieved in Sunday services alone or in family retreats. The weekend activities may lead to stronger friendships and quite often to moments of self-discovery. The congregation benefits from stronger and deeper members, so there are both communal and personal gains.

Skills Needed: 

No particular skills are needed for this planning group. Just bring your enthusiasm and a willingness to help so that the planning responsibilities are shared. There are a variety of tasks such as audio visual, activity planning, setting up car pools, so there will be something for all skill sets. .

Training, assistance, and safety requirements: 

Previous chairs and participants will happily provide all the assistance you need to be successful.

Contact Person: 
Nils Pedersen, Kate Lore
Contact Person Email: 
nilspedersen@q.com, katelore@quuf.org
# of positions available: 
Multiple
Availability: 
Position Open