Other

QUUF Usher Coordinator

Working with around 30 usher volunteers to coordinate their service on Sunday mornings for both services and for special occasions. Participating in the Sunday Services Team with the minister.

Detailed Description: 
After three years at the helm of a three month commitment to coordinate ushers, it's time for me to step aside and let someone else lead. So, what are the tasks and the time needed? For most of the administrative items I have templates in the computer to share and will provide training. > Coordinate Sunday Ushers - I usually go by the season or a three month spread, asking folks to sign up then following up on a monthly basis for unfilled positions. Occasionally there is a special request or someone needs to drop out. (2 hours/month) > Thanks to Ushers each Sunday - This keeps me in touch and often I receive valuable feedback. And besides, you deserve it. (2 hours/month) > Usher Service - To stay current on what is going on with usher tasks, I typically commit to four Sundays a year, but avoid substituting except for in emergencies. (2 hours/Sunday) > Usher Training Sessions - I usually hold two training sessions in the fall and again two sessions after the new year for new ushers and to refresh existing ushers. Besides usher tasks for each service, this includes safety and a discussion of dealing with surprises among those attending Sunday services. (1 1/2 hours per training session) > Reviewing and Updating Guidance - Things change occasionally in the service order or in requests from the minister or Board. This would include the 15 Point check list. Sunday Services Team - This involves meeting with team members and the minister to review Sunday operations and commitments. (2 hours per month?)
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Being an usher is a service position essential to the ongoing work of the Fellowship. There is an expected example and decor as one who represents the public face on Sunday. The coordinator has an opportunity to quickly know and appreciate dedicated volunteers who are also involved in other church activities. The coordinator also becomes known, knows others, and has an opportunity to experience and have a voice in Fellowship activities.

Skills Needed: 

Listening to others and encouraging participation
Training
Actively watching sign ups
Administrative

Training, assistance, and safety requirements: 

Brief mentoring and introductions; standard formats established

Contact Person: 
Rob Wamstad
Contact Person Email: 
amstad.pt@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Open
Service Opportunity Filled By: 
Rob Wamstad
Hours per Month: 
15

IT Support, Office Workstation Specialist

Use your computer skills on your own time, working with a great team.  The focus of this position is to ensure reliable, useful, efficient desktop tools/environments for our ministers, office staff, and volunteers who sometimes work on site, i.e. by maintaining a reliable, standardized and up-to-date office computing environment that fully supports operational functions and workloads.  The Workstation Specialist works closely with the Network Specialist, Web Support providers, the Admin/IT Chair and the Congregational Administrator and/or Office Manager.

Detailed Description: 
Background: This is one of three key volunteer positions within the Admin/IT Committee requiring specific technical skills or training; see Chair position description for scope and purpose of the whole committee. This position is responsible for maintaining all workstations (Windows and Mac platforms) used by staff and volunteers in the QUUF office. Maintenance includes: installing/updating hardware and software, trouble-shooting/diagnosing/repairing malfunctions; problem & change record-keeping; printing support; vendor interfacing; and providing hands-on user assistance, as needed. Ideally, two people could share this role and back each other up. Specific functions/tasks include: • Respond to requests for assistance from ministers, staff and other Admin/IT members • Triage technical problems and requests for new services. • Maintain a detailed inventory of equipment, computing hardware and software, and standard configurations for PCs, Macs and critical software. • Participate in the evaluation of vendors, products, and outside services. • Assist in preparation of plans and budgets for Admin/IT capital projects and annual maintenance. • Develop and maintain technical documentation and user manuals. • Plan periodic upgrades in consideration of the QUUF calendar to minimize disruption of service • Maintain regular data backup files and periodically audit both backups and security functions .• Research best practices, platforms, architecture and products, as needed. • Serve as main interface with hardware, software and service vendors, as assigned.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with our great existing team, QUUF staff, members and friends. Continually deepen and update your own knowledge and skills. Use your creativity and skills to provide systems/ tools that bring greater productivity/ effectiveness to many others in the organization.  Save money for the congregation.   Provide vital, high function systems and technological infrastructure that supports the Mission and Key Programs of the Fellowship.

Skills Needed: 

Any of the following, and/or technical aptitude for hands on learning: Organization, collaboration and positive attitude.  Sense of humor.  Good decision making, process design skills.  Team player who is able to work independently as needed.   Familiarity/expertise with any/all of the following: Systems/technology analysis, design and development; change and problem management; technical writing; Windows/Mac computing platforms, MS Office, Word, Excel, Access, and other tools;  PowerChurch or other church/financial database applications; printing protocols; email and other communication and social networking tools.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired and as possible.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF technical environment & documents  Attend professional training classes at QUUF expense, as necessary, to cover gaps in your own experience/skills.

Contact Person: 
Admin/IT Temporary Chair (Pat Rodgers), Congregational Administrator (Robin Moreau)
Contact Person Email: 
pat.rodgers@sbcglobal.net, QUUF@olympus.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
8