Sustaining Our Organization

includes Stewardship, Board, Endowment, finance, auction, rummage salel, book sale, Personnel, Long Range planning, Administration and IT, Building and Grounds, Safety and Risk Management

Task forces for the interim

Governance taks force (3),  mission (5)

Detailed Description: 
These two task forces will work with our Interim leaders. The mission task force of five will come up with a draft statement of what QUUF is all about going forward. This work will probably be done in 6-12 months. The governance task force will work with three board members to plan for Changs in governance due to growth. This project will like last two years.
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Get to be part of determining QUUF's future.   Give QUUF a solid footing going forward.

Skills Needed: 

Be thoughtful, care about QUUF and be willing and able to work in a small group thinking about the future.

Training, assistance, and safety requirements: 

Interim Team will clarify your mission.

Contact Person: 
coleen johnson
Contact Person Email: 
mimiptwa@man.xom
# of positions available: 
Multiple
Availability: 
Inactive
Hours per Month: 
6

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Linda Spratt
Contact Person Email: 
hikino@lava.net
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Facilities Management Oversight Member

The FMOC is charged with overseeing the operation of the physical plant and grounds (including landscaping) of the Fellowship. This includes setting policies around maintenance, repair, equipment replacement, and planning project priorities.

Detailed Description: 
Committee members participate in planning and designing building and grounds projects. This includes short term project planning and long term strategic planning for the entire facility. The committee members also are involved with oversight of contractor bids and performance on larger projects. They may obtain suitable bids or estimates for the Board in respect to purchases of goods or services, maintenance, decorating or other appropriate activities when so directed. They may recommend hiring contractors and supervising contracted work. They specify and prioritize projects done by contractors, staff, and volunteers. The FMOC works closely with the sexton and office manager but generally does not get involved in day to day building operations.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

The congregation benefits from better facilities access, functionality, safety, and aesthetics. The volunteer benefits from the satisfaction of seeing the completed project and knowing that they have made a visible and positive contribution to QUUF and the community. Other benefits are working with a team and getting to know some really fine people.

Skills Needed: 

Some skills that are helpful, though not required, are an understanding of building maintenance and construction, project planning, and a good team spirit.

Training, assistance, and safety requirements: 

Some volunteer participation in small projects may be necessary at times, though this is not the primary function of the committee. We are not a volunteer pool for building repairs and maintenance. We are a planning and policy making group working as stewards of our beautiful facility.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
1

Safety and Risk Management Committee, Member

Members help evaluate the conditions of buildings and facilities, and personal interaction in order to assure that QUUF is as safe and risk-free place as possible for the congregation of members, friends, and visitors. We worry for everyone else.

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The responsibility of the SRMC is to develop a safety and risk management policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards. Work with the Sexton to ensure they are corrected. Hold an annual evacuation drill of the building. Conduct Risk Survey regularly. Regularly review and update the safety and risk policy. Meetings are generally held monthly with a two hour total commitment per month. In addition, reading, researching and compiling information or data between meetings is required for preparation for the meetings. For more information and details of safety policies, principles and checklist topics, see the QUUF Operations Manual, Adopted 1998, Revised May 2008, Revised and Updated July 2016, pages 56, 68, 80 and those pages following.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  They benefit by interacting and forming friendships with other like-minded people and from knowing they are supporting a vital role, of which few who come to
QUUF are aware.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety issues would be helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3

Safety and Risk Management Committee, Chairperson

Lead the Committee that worries for everyone else, evaluating the conditions of buildings and facilities and personal interactions in order to assure that QUUF is as safe and risk-free as possible  

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The chairperson works with the Director of Family Ministry, Fellowship Sexton, other Staff, Buildings and Grounds and other committee chairs as appropriate to identify Safety and Risk Management issues. The responsibility of the SRMC is to develop a safety policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards and work with the Sexton to ensure they are corrected, hold an annual evacuation drill of the building, regularly conduct a Risk Survey and update our safety and risk policies.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

All of the SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  The chairperson benefits from collaboration with other committees and the leadership.  He or she learns interesting and useful information about the operation of the fellowship that may not be obvious to the general membership.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety and risk issues associated with the fellowship facility and the needs of a diverse congregation is helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Pledge Campaign- Fellowship Dinner Table Host

Organize a table of 8-10 members/friends for Pledge Campaign kickoff Fellowship Dinner in early March. Event is held annually at the Fairgrounds

Detailed Description: 
You will host a table of 8-10 people, provide the main dish and think up the theme for the table, making sure those who sign up know what additional items to bring and any specifics regarding times and dress. The evening generally includes a very short announcement of a table theme to the rest of the tables sometime during the evening. Requirements differ by year depending on how the event is structured. Signing up guarantees that you will get adequate information to be successful. Total of about 15 hours between thinking, cooking and table set up.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

This is a fun event, reminding members of the lighter, fellowship side of membership. It is pretty simple. It may seem a little crazy at first to be inspired to dress up and decorate a table but in the end the host gets the benefit of providing that sociable time and event memories for their tables. Also some people like to keep it simple and do not want to dress up. So some hosts do not have a theme or dress up and this enables all to enjoy, in costume or not!

Skills Needed: 

Ability to coordinate a table of people for dinner. A lighter heart, a little bit of imagination. Ability to provide a main dish.

Training, assistance, and safety requirements: 

Specific instructions will be provided by the event coordinator.

Contact Person: 
Kendra Golden
Contact Person Email: 
jimandkendra@olympus.net
# of positions available: 
Multiple
Availability: 
Inactive

Pledge Campaign- Fellowship Dinner Coordinator

Have fun organizing the annual potluck Fellowship Dinner that kicks off the annual Stewardship Pledge Campaign.

Detailed Description: 
This short term commitment begins in late January when approximately 22 table hosts are recruited. An email is sent to all of the hosts from the previous year many agree to host again. In additional an email is sent to all who have indicated an interest in hosting and additional hosts are recruited during coffee hour. In early February the coordinator sends an email to all hosts explaining their roles and asking for table theme/menu information. Sign up sheets are prepared by the coordinator and available for 3 Sundays in February. Usually the coordinator is at the sign up tables during this time to explain/answer questions. As tables fill the coordinator gets the guest list to the hosts. A second group email is sent the week before the event to all hosts. The coordinator also recruits people to make the coffee and bring it to the Fairgrounds, people to bring cups and glassware, and recruit people to help with clean up. A table chart is prepared to facilitate Christopher's table set up on Friday evening. On the morning of the dinner the Coordinator opens the Fairgrounds and usually stays most of the day as hosts arrive to set their tables. The coordinator is the last person to leave, locking up on the way out. Email thanks to the hosts is nice. All activity for this role is done between late January and is completed by the first week of March.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

It is a great chance to get to know new people in the congregation through the process of host recruitment and then encouraging sign ups for the dinner itself. It is fun for anyone who enjoys socializing, lets you practice your organizing skills, and achieves tangible results. The congregation is EXTREMELY grateful for taking on this role and it is great knowing you are helping with an important part of the Pledge Campaign. The Fellowship dinner itself is a fun, community building event and a good kick-off for the Pledge Campaign.

Skills Needed: 

Organizational skills, communication skills including some email facility like creating a group contact list to make it easy. Being willing to ask volunteers to host.

Training, assistance, and safety requirements: 

Kendra Golden, coordinator for the last two years will be delighted to work with you to get up to speed. She will provide copies of all emails, etc. that she has used.

Contact Person: 
Kendra Golden
Contact Person Email: 
jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Inactive
Service Opportunity Filled By: 
Kendra Golden and jo Anne heron
Date Filled: 
Wednesday, November 1, 2017
Expected Service Opportunity Term End: 
Thursday, March 1, 2018

Pledge Campaign Event Coordinator

Develop the skit to communicate the pledge message at the March Fellowship Dinner.

Detailed Description: 
Creates and/or finds skit Recruits players and musicians, organizing the rehearsals Gathers props/ scenery Presents at pledge event (early March)
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

The skit entertainment provides the much needed levity during the financial campaign. 
Creating the skit is an opportunity for fun, creativity, and developing personal friendships

Skills Needed: 

An engaging mind Ability to recruit and rehearse for the event

Training, assistance, and safety requirements: 

Previous skits/ music can serves as guidelines. The Pledge campaign committee generally coming up with annual theme that provides direction.

Contact Person: 
Marilyn Mitchell, Sherry Modrow
Contact Person Email: 
mmitchell@cablespeed.com, smodrow@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Pledge Campaign Committee Chair

The chair works with committee members to oversee the big picture of meeting the financial needs of the congregation. 

Detailed Description: 
The Annual Pledge committee consists of about half a dozen people, folks with the longer view of maintaining the QUUF budget. While the specific philosophy of fundraising may change, many specific roles build upon what has been done previously. The chair oversees the group, conducts monthly meetings (usually October to May) and keeps the process on track. January and February are the busiest, when the committee meets weekly to assure a smooth Pledge campaign since pledges provide 90% or more of the QUUF operating budget. The chair keeps notes of the meetings. Specific areas that are part of the campaign include: Creating the informational brochure and newsletters, providing pledge packets, providing an annual dinner or other all congregation event before Stewardship Sundayand creating a theme for the campaign, including displays and entertainment. Short term helpers, many of whom take on the role each year include: Event Coordinator who recruits event/table hosts; Publication Coordinator,who writes and/or oversees all written materials (newsletters, brochures, bulletin updates, etc.); Production Coordinator who provides office support, packet materials,envelope stuffing), and Coordinator of testimonials who recruits and assists with the preparation and delivery of pulpit and written congregant testimonials. Post campaign follow-up includes; pledge acknowledgements, thank yous, evaluating the effectiveness of the campaign.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The success of QUUF hinges on how well we can provide the financial support for our staff and programs.   The Annual Pledge Campaign Committee Chair is an essential position, which affords the satisfaction of being a key person in maintaining QUUF as a vibrant organization.
The chair likes to see and provide the big picture and ais drawn to the value of its importance.   The chair enjoys figuring out how to communicate the big picture to the congregation.  The chair has the satisfaction of “taking care of our stuff, ”  of providing the fellowship the means by which we can extend our giving to what is both greater than ourselves and personally important.

Skills Needed: 

• Financial acumen! A love of seeing/directing the big financial picture • Organizational skills are very important; the Ability to see the whole as well as component parts • Ability with people on a committee and recruiting volunteers

Training, assistance, and safety requirements: 

Supportive committee members and past volunteers provide many ways of assistance. Written drafts of previous year’s campaigns provide the backbone on which the next year’s campaign is built.

Contact Person: 
Susie Gorske, Sherry Modrow
Contact Person Email: 
susiegorski@gmail.com, smodrow@gmail.com
# of positions available: 
2
Availability: 
Position Filled
Service Opportunity Filled By: 
Susie Gorski, Sherry Modrow
Date Filled: 
Sunday, September 1, 2019
Expected Service Opportunity Term End: 
Tuesday, September 1, 2020
Hours per Month: 
20