Computer skills

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Linda Spratt
Contact Person Email: 
hikino@lava.net
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Pathways to Service Team Leaders

The purpose of Pathways to Service is to foster a culture of service that allows all of us to grow spiritually, enhance our relationships with others, and pursue our passions. Pathway's Team Leaders oversee the program, which includes making sure accurate service opportunities are posted and/or updated in our data base; maintaining a team of conversationalists who converse with two members of the congregation each month; entering conversation results when needed, and holding monthly matching meetings to find roles where members may engage more deeply with QUUF.

 

Detailed Description: 
Two Team Leaders share the tasks, which include making sure the conversation team is humming along, updating the data base, facilitating the matching meetings, communicating with the Board, staff and other leaders, making and submitting budget, and setting annual goals.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The joy of working with smart, funny, creative, committed people; the satisfaction of running an upbeat program that helps new and old members deepen their engagement with the congregation. The congregation will enjoys the benefits of a broader commitment, new leadership, and vitality.

Skills Needed: 

Be well-organized, enthusiastic, energetic, and interested in vitality of the congregation and able to provide leadership. The leaders work with a custom made data base that is user friendly but requires some computer skills.

Training, assistance, and safety requirements: 

Current team leaders will train new team leaders.  In addition, the membership coordinator dedicates 20 hours a month to supporting the program and is familiar with the data base.

Contact Person: 
Carolyn Latteier or Kendra Golden
Contact Person Email: 
clatteier@gmal.com or jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

IT Support, Office Workstation Specialist

Use your computer skills on your own time, working with a great team.  The focus of this position is to ensure reliable, useful, efficient desktop tools/environments for our ministers, office staff, and volunteers who sometimes work on site, i.e. by maintaining a reliable, standardized and up-to-date office computing environment that fully supports operational functions and workloads.  The Workstation Specialist works closely with the Network Specialist, Web Support providers, the Admin/IT Chair and the Congregational Administrator and/or Office Manager.

Detailed Description: 
Background: This is one of three key volunteer positions within the Admin/IT Committee requiring specific technical skills or training; see Chair position description for scope and purpose of the whole committee. This position is responsible for maintaining all workstations (Windows and Mac platforms) used by staff and volunteers in the QUUF office. Maintenance includes: installing/updating hardware and software, trouble-shooting/diagnosing/repairing malfunctions; problem & change record-keeping; printing support; vendor interfacing; and providing hands-on user assistance, as needed. Ideally, two people could share this role and back each other up. Specific functions/tasks include: • Respond to requests for assistance from ministers, staff and other Admin/IT members • Triage technical problems and requests for new services. • Maintain a detailed inventory of equipment, computing hardware and software, and standard configurations for PCs, Macs and critical software. • Participate in the evaluation of vendors, products, and outside services. • Assist in preparation of plans and budgets for Admin/IT capital projects and annual maintenance. • Develop and maintain technical documentation and user manuals. • Plan periodic upgrades in consideration of the QUUF calendar to minimize disruption of service • Maintain regular data backup files and periodically audit both backups and security functions .• Research best practices, platforms, architecture and products, as needed. • Serve as main interface with hardware, software and service vendors, as assigned.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with our great existing team, QUUF staff, members and friends. Continually deepen and update your own knowledge and skills. Use your creativity and skills to provide systems/ tools that bring greater productivity/ effectiveness to many others in the organization.  Save money for the congregation.   Provide vital, high function systems and technological infrastructure that supports the Mission and Key Programs of the Fellowship.

Skills Needed: 

Any of the following, and/or technical aptitude for hands on learning: Organization, collaboration and positive attitude.  Sense of humor.  Good decision making, process design skills.  Team player who is able to work independently as needed.   Familiarity/expertise with any/all of the following: Systems/technology analysis, design and development; change and problem management; technical writing; Windows/Mac computing platforms, MS Office, Word, Excel, Access, and other tools;  PowerChurch or other church/financial database applications; printing protocols; email and other communication and social networking tools.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired and as possible.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF technical environment & documents  Attend professional training classes at QUUF expense, as necessary, to cover gaps in your own experience/skills.

Contact Person: 
Admin/IT Temporary Chair (Pat Rodgers), Congregational Administrator (Robin Moreau)
Contact Person Email: 
pat.rodgers@sbcglobal.net, QUUF@olympus.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
8

Safety and Risk Management Committee, Chairperson

Lead the Committee that worries for everyone else, evaluating the conditions of buildings and facilities and personal interactions in order to assure that QUUF is as safe and risk-free as possible  

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The chairperson works with the Director of Family Ministry, Fellowship Sexton, other Staff, Buildings and Grounds and other committee chairs as appropriate to identify Safety and Risk Management issues. The responsibility of the SRMC is to develop a safety policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards and work with the Sexton to ensure they are corrected, hold an annual evacuation drill of the building, regularly conduct a Risk Survey and update our safety and risk policies.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

All of the SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  The chairperson benefits from collaboration with other committees and the leadership.  He or she learns interesting and useful information about the operation of the fellowship that may not be obvious to the general membership.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety and risk issues associated with the fellowship facility and the needs of a diverse congregation is helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Designated Offerings Committee Member

Help to recognize and select local charitable nonprofits as recipients of a Designated Offering.

Detailed Description: 
The Designated Offerings Committee usually meets twice a year for approximately 1½ hours each. At the first meeting, held before the Church year begins, the committee members select and schedule (in accordance with the dates assigned by the administration) 16 nonprofit organizations to receive QUUF funds from Designated Offerings for that year. (These offerings are in addition to the monthly Food Bank collection.) The Committee comes together for a second meeting a few months later, at which time they update the list and make any necessary changes. Depending on the number of Committee members, each member serves as liaison to three to five organizations. Committee members volunteer to serve as liaisons to the recipients. The liaisons’ responsibilities are to contact the recipients; write a brief description of the organization for publication in the Weekly Update and the Order of Service; and arrange to meet their representative at the Sunday service. To facilitate the process, the liaisons report to the Chair on their contacts with the organizations and their responses. Other than the two meetings and greeting the recipient representative on the designated Sunday, the Committee members work independently.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Serving on the Designated Offering Committee is truly inspirational and a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  Committee members thereby become more familiar with Port Townsend and the surrounding community and the needs of its people.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, QUUF members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

Committee members must be organized, responsible, capable of working independently, able to contact and communicate with people they do not know and willing to follow through on their assignments.

Training, assistance, and safety requirements: 

No special training is necessary. Committee members are given enough information to enable them to carry out their responsibilities, and assistance is provided by the Chair if needed.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Friday, June 30, 2017

Designated Offerings Chair

Lead this vital committee who purpose is to select local charitable nonprofits as Designated Offering recipients.

Detailed Description: 
The Chair of the Designated Offerings Committee schedules and conducts the committee meetings, provides the members with the necessary information upon which to base their choices of recipients, provides directions for performing their assignments, provides backup or rescheduling if needed, and oversees the assignments during the year to ensure that all tasks are carried out in a timely manner. In addition, the Chair is required to file several reports with the Board or other agencies and is encouraged to attend various meetings, such as the Leadership Council. Time is required at the beginning of the year to provide committee members with the information they need and to set up the meeting. There are two meetings per year of 1 ½ hours each. In addition, the Chair also serves as liaison to several recipients which requires several hours each time. The Chair is also responsible in an emergency for covering an assignment which can’t be fulfilled, or arranging for someone else to do so.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Serving as Designated Offering Committee Chair provides a wonderful opportunity to connect with the larger community and to become familiar with the accomplishments of the local charitable service organizations and the dedicated individuals serving them.  It also serves to deepen connections with and appreciation for the committee members and their service to QUUF.

The congregation benefits by becoming more knowledgeable about these community organizations, their needs and what they do.  By donating to the various recipients, Fellowship members can feel they are making a difference in the world by enabling the nonprofits to continue their work and enrich our community and ultimately the world.

Skills Needed: 

The Committee Chair needs to have good organizational skills, be an effective leader and be able to direct and supervise others in carrying out the mission of the committee.

Training, assistance, and safety requirements: 

Information from previous years will be provided and the new Chair will be given whatever assistance is requested and needed by the outgoing Chair.

Contact Person: 
Kyanne Andersen
Contact Person Email: 
kyanne.andersen@gmail.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Friday, June 30, 2017

Endowments Committee member

The Endowments Committee solicits and manages the funds for the Endowments Fund of the fellowship.  This is an elected position voted on by the general membership of the congregation at the annual meeting.

Detailed Description: 
Endowments Committee members participate in discussions of the requests for expenditures. They analyze, discuss and recommend how the funds are invested for optimal return while balancing the risk. Members develop ideas for encouraging people to contribute to the Endowment Funds. The Endowment Committee meets approximately eight times a year, or more as needed. Typical meetings are 1-1/2 to 2 hours long. The committee also holds an annual retreat of approximately four hours. In addition, members may also spend approximately 20 hours annually working at home.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The benefit for doing the service for the fellowship is the personal gratification in knowing that you are contributing to the financial wellbeing of the fellowship, providing service over and above financial contributions.  In addition there is the joy of working with a team of thoughtful and congenial people.

Skills Needed: 

Ability to analyze, listen to opposing views and have a basic understanding of finances

Training, assistance, and safety requirements: 

Training and support comes by participating in meetings and learning based on your own ability and on-the-job training.

Contact Person: 
Roger Andersen
Contact Person Email: 
randers48@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
4

Sunday Services Committee Member

Take part in making morning services a rewarding experience for the congregation.  Using a Leadership Team approach , individual members organize various aspects such as ushers, summer speakers and other components of the Sunday service.

Detailed Description: 
The weekly Sunday Service is the focal point of the UU experience. Sunday Services committee members have the opportunity to provide input into this soulful community celebration. Serving on the committee involves a monthly meeting and participation in one or more of the roles assigned to the committee such as recruiting, selection of summer speakers, ushering, participation as a Sunday Services associate and preparing and disseminating minutes. Committee members spend a total of approximately three hours a month in these activities. One of the committee’s most important contributions is training and supplying ushers for the Sunday Services throughout the year.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Participation in this committee provides:

  • Rewarding personal and spiritual growth in the knowledge that each member is making a substantial contribution to the overall satisfaction congregation members derive from Sunday Services.
  • Opportunity for learning new skills such as participating in Sunday Services, leadership, ushering and recruiting.
  • Working with and getting to know like-minded committee members whose common goal is to provide a rewarding Sunday Services experience for the congregation.
  • Opportunity to help reinforce the commitment congregation members feel toward QUUF.  
  • The feeling of togetherness and family that Sunday Services engender.
Skills Needed: 

First and foremost is the desire to help provide a rewarding experience for members at the Sunday Service. To do so will require such skills as taking responsibility for one or more of the elements that make up the service. Helpful skills would include the ability to work with other members of the committee, to consider the various needs of the congregation when formulating policy and to have an open mind to the variety and needs of individuals who make up the congregation. Committee members should be able to work independently as part of the team approach.

Training, assistance, and safety requirements: 

Training comes from hands-on experience working alongside committee members and learning about the various aspects of the Sunday Service. Committee members also benefit and learn from both ministers who participate in the committee.

Contact Person: 
Carrie Andrews
Contact Person Email: 
carrie@olympus.net
Ministry Team: 
# of positions available: 
3
Availability: 
Inactive
Hours per Month: 
3

Affinity Groups Coordinator

The Affinity Groups Coordinator is responsible for the overall coordination and organization of the QUUF Affinity Groups.

Detailed Description: 
1) Advertises the signup for the Affinity Groups on the Opening Sunday of the programmatic year. In August contacts the existing Affinity Groups to check on their status, and puts out the call for new Affinity Groups. (6-8 hours) 2) Assistis new Groups (and sometimes ongoing Groups) in clarifying exactly what their particular group might be and assistis in writing up their advertisements for it. (6 hours). 3) Coordinates the actual sign-up on the last 3 Sundays of September. (2-3 hours) 4) Follows up with the facilitators/contacts/conveners of the various Affinity Groups. (2-3 hours) 5) Provides facilitators with materials they might use in their Affinity Groups. (2 hours in year) 6) In some cases, attends the opening meeting of a new Affinity Group. (2-3 hours for each new group) 7) Keeps an ongoing record of the facilitators and members of the groups (4-6 hours a year) 8) Convenes a meeting of all the Affinity Group facilitators/conveners, 2-3 times a year ideally. (2 hours per meeting) 9) Advertises during the year for new groups and for additional members of existing groups. (4 hours in year) 10) Provides advise/counsel to the facilitators of the Groups when needed.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

An Affinity Group Coordinator may contribute in a very large way to the small group work of the Fellowship, essential in a larger religious organization. It can be an opportunity for an individual or individuals (if this position were shared) to draw on interpersonal and organizational skills.

Skills Needed: 

Organizing and relational skills would be necessary, and some capacity with computers.

Training, assistance, and safety requirements: 

Staff support would be available.

Contact Person: 
Trish Rossi, Jon Rossi
Contact Person Email: 
patriciarossi@comcast.net, jonrossi@comcast.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
3