Hospitality

enjoys helping with receptions, greeting on Sunday, coffee hour hosting

QUUF New Member Mentors

Become a mentor to our newest QUUF members. We are a large, active, quickly moving and growing fellowship and it is often overwhelming to new people. The purpose of the mentoring program is to make sure new members feel supported, included and warmly welcomed.

Detailed Description: 
QUUF New Member Mentor Program Job Description for Mentors MAIN PURPOSE We are a large, active, growing and changing fellowship and that can be overwhelming to a new person as they first enter our community. The purpose of a QUUF New Member Mentor's purpose is to ease the way for our newest members towards active participation and a feeling of belonging. Support New Members to: • Find ways to become involved in QUUF • Get to know others and form meaningful relationships • Become familiar with QUUF and the way we do things TIME COMMITMENT Mentors should be prepared to accompany/support their newcomer(s) through their first six months to a year. Understandably, your guidance will be needed more frequently during the first few critical weeks or months; and less so as time progresses. RESPONSIBILITIES Initial Contact • Make a phone call –announce that you are their New Member Mentor. • Briefly explain your role. • Arrange to get together -- at church or over coffee, etc. Begin to get to know them. Beyond the initial contact phase, here are some suggestions and ideas: Sunday Mornings • Meet and greet them on Sunday mornings; perhaps sit with them. • Invite them to Coffee Hour and introduce them to others. Ways to Become Involved • Invite them to become involved in a one-time event, such as a Friendship Supper, the Book Sale, Picnic, a Pancake Breakfast, or attending a “Meaningful Films” evening. Perhaps you could invite them to assist you in your own involvements, such as sitting-in during a meeting, helping in the kitchen, etc. • Listen for things that appeal to their special interests and talents! Meet Others and Form Meaningful Relationships • Accompany them to the Three-Month Check and Connect Potluck, which acts as a follow-up to their initial Orientation Session. • Invite them to upcoming church activities, special events, etc. • Invite them to dinner; ask other QUUF members to join you! • Encourage them to sign up for an ALPS offering (Do they need help with Sign-Up Genius?) Become Familiar with Major Activities and the Way We Do Things • Introduce them to Staff persons, Board members, Committee chairs, Special Event chairs, etc. • Encourage them to attend congregational meetings, such as the Annual Meeting and the Annual Stewardship Dinner. CONTACT PERSONS • Betty O’Bryan, Membership Committee Chair: bettyob3333@gmail.com • Alice Clive, QUUF Mentors Team Leader: foureyes22@outlook.com 10/08/18
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Support New Members in:
• Finding ways to become involved at QUUF
• Getting to know others and form meaningful relationships
• Becoming familiar with QUUF & the way things work around here!

Benefits of Serving as a Mentor:

• Enjoy the satisfaction of extending a personal, caring and genuine welcome to our newest members.
• Get to know interesting and unique individuals as they join our Fellowship.
Share the joy of being part of our QUUF family.

Skills Needed: 

Willingness to reach out and connect with another person.
Hospitality
Interpersonal warmth
Sincere interest in getting to know others.
General knowledge of QUUF programs, activities and events.

Training, assistance, and safety requirements: 

Any assistance needed can be found by contacting Betty OBryan, Membership Chair or Alice Clive, Team Leader, QUUF Mentors

Contact Person: 
Betty OBryan or Alice Clive
Contact Person Email: 
bettyob3333@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Sunday, September 1, 2019
Hours per Month: 
4

Sunday Coffee Hour Coordinator

The Coffee Hour Coordinator oversees volunteers and kitchen supplies to ensure and enjoyable coffee hour.

Detailed Description: 
The Coffee Hour Coordinator oversees coffee hour hosts, making sure that volunteers have signed up (through Sign Up Genius), so that coffee hours are covered or building a team of regular hosts. This person becomes familiar with the kitchen systems, which are all documented in folders stored in the kitchen. The Coordinator works with the Office Administrator to coordinate stocking and purchase of consumables such as coffee, tea, sweeteners, milk and cleaning materials. Other duties include finding launderers for linens and cleaning cloths.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The congregation benefits from this vital community-building activity projecting the warmth of hospitality of all comers.  The coordinator enjoys the community of coffee hosts and the pleasure of creating a warm and welcoming coffee hour.

Skills Needed: 

Being responsible, a good organizer and able to interact graciously with other people.

Training, assistance, and safety requirements: 

Kitchen Care Committee Chair will train in basic kitchen procedures.

Contact Person: 
Abigael Crecca
Contact Person Email: 
membership@quuf.org
# of positions available: 
1
Availability: 
Position Open
Hours per Month: 
3

Sunday Morning Greeter

While the Sunday Morning Greeters’ main purpose is to make our Visitors feel both welcome and comfortable, their presence in the foyer before services also enhances a general sense of welcome among all Members and Friends.

Detailed Description: 
Greeters arrive a half-hour before the service to be ready to greet. Greeters work in pairs and generally stay "on duty" about 20 minutes after the service. Newbies are always paired with an experienced greeter. All greeters choose the dates they want to greet and at which service. You may have a regular schedule such as once a month or choose to greet more or less often. Substitutes are also needed.
Service Term: 
3-6 months
Benefits for the Volunteer and the Congregation: 

Being a Greeter is a great way to serve QUUF. You give a little time yet provide an important service and benefit by getting better acquainted with members and friends. Stationed in the foyer before services, greeters have a welcoming presence and often help by answering questions, directing people here and there, etc. (No greeter is expected to have all the answers!) Experienced greeters can attest that we learn lots while engaging with visitors.

Skills Needed: 

Greeters enjoy people, are good listeners, arrive on time, and are comfortable enough with themselves that the occasional not being able to help someone doesn't cause you discomfort. The foyer is a busy place and there is always someone who can help a greeter when needed.

Training, assistance, and safety requirements: 

New greeters have an individual training session with an experienced greeter that includes a discussion about specific tasks greeter and a walk through the routine for a Sunday morning. New greeters are matched with experienced greeters for their first several experiences on the job. Each greeter gets a copy of the Greeter Actitivites instructions.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
judoit@comcast.net
# of positions available: 
Multiple
Availability: 
Position Open
Expected Service Opportunity Term End: 
Saturday, June 30, 2018
Hours per Month: 
2

Sunday morning usher

Assist with preparing sanctuary for services, hand out orders of service, help folks find seats, and collect the offering at either 9:15 or 11:15 services.

Detailed Description: 
We need two ushers per service each Sunday of the month.
Service Term: 
As needed
Benefits for the Volunteer and the Congregation: 

This position is a fun, easy way to get involved at QUUF. You can sign up to fill a one-time opening, schedule a once-a-month position, or offer to be a substitute. You'll get to know the congregation as you greet them Sunday mornings, and you'll be part of the team that helps keep Sunday services running smoothly. Sign up with a partner or friend, or get to know other folks in the congregation by letting us assign you a co-usher.

Training, assistance, and safety requirements: 

We have very detailed written information available about the specific duties the ushers perform, and there is a brief orientation held once or twice a year. If you are interested in coming on board sooner, our usher coordinator can arrange to meet with you for an individual orientation.

Keywords: 
Contact Person: 
Rob Wamstad
Contact Person Email: 
wamstad.pt@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
2

Coffee Hour Host

The coffee hour host creates a welcoming and community-building opportunity by setting up, laying out, and cleaning up coffee and tea before and after Sunday morning servces at the Fellowship.

Detailed Description: 
Arrive approximately 30 minutes before the service and start the Bunn coffee maker. Set up tables with cups, cream, sugar, etc. for coffee service. Run the dishwasher to clean cups and other dishes. Coffee host at second service cleans up the kitchen after coffee hour is over.
Service Term: 
As needed
Benefits for the Volunteer and the Congregation: 

The volunteer enjoys a feeling of well-being for providing nourishment and an opportunity for attendees to socialize with friends and meet new people.  The benefit to QUUF is a warm and welcoming social event for greeting visitors and providing a time for friendships and community building.

Skills Needed: 

Basic kitchen skills, friendly interpersonal skills, and enjoyment of interfacing with others.

Training, assistance, and safety requirements: 

Training sessions are provided at your convenience to learn use of kitchen equipment.

Contact Person: 
Cathe Bell
Contact Person Email: 
bell.cathe@gmail.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3

Pledge Campaign- Fellowship Dinner Table Host

Organize a table of 8-10 members/friends for Pledge Campaign kickoff Fellowship Dinner in early March. Event is held annually at the Fairgrounds

Detailed Description: 
You will host a table of 8-10 people, provide the main dish and think up the theme for the table, making sure those who sign up know what additional items to bring and any specifics regarding times and dress. The evening generally includes a very short announcement of a table theme to the rest of the tables sometime during the evening. Requirements differ by year depending on how the event is structured. Signing up guarantees that you will get adequate information to be successful. Total of about 15 hours between thinking, cooking and table set up.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

This is a fun event, reminding members of the lighter, fellowship side of membership. It is pretty simple. It may seem a little crazy at first to be inspired to dress up and decorate a table but in the end the host gets the benefit of providing that sociable time and event memories for their tables. Also some people like to keep it simple and do not want to dress up. So some hosts do not have a theme or dress up and this enables all to enjoy, in costume or not!

Skills Needed: 

Ability to coordinate a table of people for dinner. A lighter heart, a little bit of imagination. Ability to provide a main dish.

Training, assistance, and safety requirements: 

Specific instructions will be provided by the event coordinator.

Contact Person: 
Kendra Golden
Contact Person Email: 
jimandkendra@olympus.net
# of positions available: 
Multiple
Availability: 
Inactive

Membership Committee Member

The purposes of this committee are: to welcome visitors and promote new membership; to orient new members into the life of the congregation; and to enhance the retention of current members. The committee consists of a Chairperson appointed by the Board and from 6 to 10 members. The committee works closely with the Membership Coordinator and may support/assist the coordinator’s work

Detailed Description: 
General responsibilities for all Committee Members include the following: attend monthly meetings August through June; participate in discussion, decision making regarding the work of the Committee; participate in preparation for and presentation of Newcomer Orientations, New Member Sunday and other Committee sponsored events; volunteer, at least occasionally, to be a Sunday morning Greeter; model a welcoming presence among the congregation, even when not “on duty” as a Sunday morning Greeter. All Committee members share the task of making follow-up contacts with new members approximately 3 months after they join. The Membership Committee has opportunities for Team Leaders in specific areas. The Welcoming Team Leader is the Sunday Greeter Coordinator, who schedules Greeters for each Sunday service, year round (maintain a list of Greeters and substitutes, Committee members sign up at the monthly meeting, many others are “regulars”, remaining slots are filled by phone or email; recruit when necessary). Each Monday this team leader provides QUUF office with names of Greeters for the next Sunday. The Note Writer' s goal is to stir a sense of belonging among all members by making personal contacts. We will initiate this program in August 2017 by writing short, welcoming and thoughtful notes to members who have belonged the longest. We are seeking a lead Note Writer will collaborate with the Membership Coordinator to determine to whom and when notes will be sent. The Connecting Team Leader organizes the team in its work. In collaboration with the Membership Committee Chair, the ministers and the Membership Coordinator the Connecting Team Leader assists in organizing, preparing for and conducting Newcomer Orientations as needed (traditionally held in fall, winter and spring). The Engaging in Congregational Life Team Leader assists the Membership Committee Chair and Membership Coordinator with myriad details accompanying the New Member Sundays. This team leader also takes the lead in getting all Committee members involved in follow-up contacts for new members and collaborates with the Ministers and Membership Coordinator to develop ways to increase and enhance new member’s sense of belonging.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Interact with and add to the enrichment of, newcomers, friends and members of the QUUF community. You have the opportunity to be a part of the first line of interaction and assist in furthering the spiritual, intellectual and social growth of friends, members and self.

Skills Needed: 

A desire to meet and interact with people. Good organizational and communication skills. Flexibility is important in order to work with other committee members and as a part of the various groups at QUUF. Ability to manage your own time and also meet the needs of the fellowship.

Training, assistance, and safety requirements: 

The Membership Chair provides assistance along the way.

Contact Person: 
Judy McCutchen
Contact Person Email: 
judy@eagleroost.net
# of positions available: 
2
Availability: 
Position Open
Service Opportunity Filled By: 
Judy McCutchen
Hours per Month: 
2

Membership Committee Chair

Use your leadership skills in organizing, inspiring, encouraging, and working with an experienced and delightful committee whose purpose is to welcome, connect with and help engage QUUF members in congregational life.

Detailed Description: 
Provide leadership for all the Membership Committee work. Listen to, encourage participation of and value input from all Membership Committee members. Support Membership Committee Team Leaders. Plan, prepare and conduct interesting, relevant and participatory monthly meetings September through June. Collaborate with the Membership Coordinator on Orientations and other projects as appropriate. Be responsible for timely submitting of budget and reports as requested by QUUF. Time Commitment Monthly Meetings- September through June (currently 2 to 3:30 pm the second Thursday of the month) While time for planning, prep and then the meeting varies some, it is usually no more than 5 hours a month. Collaborative meetings with Membership Coordinator as needed. (Varies depending on activity – most months one hour every other week. Newcomer Orientations - November, February, May. We prepare for the 3-hour events by putting together participant notebooks. The actual events, held on Wednesday evenings and Saturday mornings, each require prep and cleanup time, so about 4 to 5 hours of Chair and Committee member time. Newcomer Recognition Sunday – The week before, the Membership Coordinator and Committee Chair have several hours of prep. Leadership Assembly gatherings – four 2 hour evening events a year
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

While responsible for specific tasks and activities that are the Membership Committee’s charge, as committee chair you will have many opportunities to share your expertise and creativity as you lead. It feels good to take a turn as a leader in our Fellowship from which we draw so much spiritually, intellectually and socially. It is energizing to get acquainted with potential members and friends and then welcome them as they choose to join QUUF. At each Orientation session, words from Kate and inspirational stories from the participants prompt reflection on what is really important …in life as well as being an active member of our Fellowship. The Leadership Assembly is a welcome opportunity to connect with other committee chairs and learn about things such as QUUF’s programs, current issues and governance.

Skills Needed: 

Ability to create an atmosphere of shared good work and discovery during meetings and our tasks. Have the ability to get everyone involved and let them know they are valued. It helps to have the ability to be both serious and playful, to direct the energy to important work or sense when one, or all, need to step back, perhaps to think or to laugh. It takes skill to nurture committee members while they discover and develop new skills and also to empower others to lead teams.

Training, assistance, and safety requirements: 

The Board and Staff Liaisons provide on-going support, answer questions and serve as a connection from you, the Membership Chair to all those who serve to make QUUF all it is. These include the QUUF administration, Board and other volunteers and staff. Ideally, a Membership Committee Chair will have served on the Membership Committee for at least the year prior to taking the job. Thus, s/he will have” on-the-almost-my-job” training. Certainly the retiring committee chair will mentor the new chair.

Contact Person: 
Betty O'Bryan
Contact Person Email: 
bettob3333@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Kitchen Care Committee (Circle) Chair

Oversee KCC in its goals of promoting Fellowship enjoyment of all events involving QUUF kitchen use. The Kitchen Care Committee/Circle assures a clean, uncluttered, healthy and eco-friendly environment for food and drink preparation.

Detailed Description: 
Overseeing KCC activities include: 1) Cooperating with Building and Grounds Committee in collection of recycling materials, trash and garbage, with the Green Sanctuary Committee in composting, and with the custodian in kitchen care. 2) Encouraging all kitchen users to follow the Green Kitchen Guidelines and practices which allow safe use of the facility and leave the kitchen in perfect condition its next use. 3) Understanding the operation of appliances and providing written and demonstrated instructions for their use. 4) Cleaning and clearing the refrigerator, stove and shelves regularly, 5) Monitoring kitchen materials (cleaning supplies, utensils, equipment, linens, etc.). This also includes discouraging unsolicited donations, periodically informing QUUF of items left in the kitchen before removing and donating them, and assuring that the kitchen is equipped to meet the Fellowship's needs, replacing or upgrading items when necessary. 6) Scheduling support for emerging needs like special cleaning or repairs and KCC meetings 7). Propose and monitor annual budget (3 hours/year) 8) Participate in Leadership Council (3 hours/quarter)
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

 The congregation benefits from a well-equipped, sanitary environment for safe food preparation, which enables social or community cooking activities.   The wider community benefits from QUUF's continued status as a Donor kitchen in which food for donation (e.g., to the Boiler Room, Winter Shelter) may be prepared.   In addition, all benefit from a good kitchen for community rental use during meetings, weddings, banquets, funerals, etc.

Skills Needed: 

Organizational Technical (how equipment functions) Social Food handling Green and non-toxic cleaning approaches. Leadership Council Social Hour Set-up Use of all appliances Kitchen lay-out KCC Meetings Donor Kitchen public health laws.   

Training, assistance, and safety requirements: 

Guides and manuals for the use of the kitchen are provided and there is an experienced group of volunteers to assist.

Contact Person: 
Cathe Bell
Contact Person Email: 
bell.cathe@gmail.com
# of positions available: 
2
Availability: 
Position Filled
Date Filled: 
Tuesday, April 18, 2017
Expected Service Opportunity Term End: 
Sunday, June 30, 2019
Hours per Month: 
10

Pastoral Care Committee Member

Each  committee member commits to providing services that support our 1st UU principle: to promote the inherent worth and dignity of every person, and to uphold confidentiality as we serve. Members are expected to attend occasional meetings and participate in a team of choice.

Detailed Description: 
Our committee has chosen to work in teams. The teams include: Sage Club Luncheon, Cards and Rides, Buddy Visitations, Publicity, Meals, Cooking Projects, Story-Corps, and Administrative Tasks. Members choose to either lead or help with the team that is most appealing to them. Each team meets and carries out their tasks, and the team leader reports to the committee chairperson. Additional short-term volunteers who have expressed an interest in working with teams are asked to help with many of the teams. The pastoral care team is being developed and will be chosen and directed by our ministers.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Working in teams allows committee members to follow their passions and the result is work that is satisfying and interesting. Using additional non-member volunteers gives an opportunity to get to know new people, and gives the volunteers a chance to get to know us. It does away with long committee meetings involving lengthy discussion. This committee provides valuable services to members of our community directly in line with our UU principles.

Skills Needed: 

Skills needed for this committee include a passion for helping others, good listening and communication skills, ability to maintain confidentiality, accepting responsibility and ability to follow through, compassion and ability to work in a group.

Training, assistance, and safety requirements: 

Training in listening and other skills is provided to new members of the committee by the chairperson and team leaders.

Contact Person: 
Carol Graves
Contact Person Email: 
colorqueen4@gmail.com
# of positions available: 
Multiple
Availability: 
Position Filled
Hours per Month: 
7