Interpersonal Skills

works well with others

Women’s Retreat Planning Committee Chair

Will oversee the planning of the annual women’s retreat, held at Pilgrim Firs Conference and Retreat Center. Currently running as a team under Kate. kg 11/25/19.

Detailed Description: 
Leads a group of volunteers to plan the program for the retreat, beginning in January. Meetings are generally held biweekly from January until the retreat. The committee plans discussion topics, workshops and other activities, Sunday morning worship, publicity, registration, and food organization. The chair facilitates registration and communicates with Pilgrim Firs staff.
Service Term: 
3-6 months
Benefits for the Volunteer and the Congregation: 

The women’s retreat is a wonderful opportunity to get to know other QUUF women on a more intimate level, to relax, meditate, and/or socialize. It is an excellent way for new friends and members of QUUF to develop a sense of belonging. As chairperson, one has the opportunity to grow her leadership skills, and to have input on the direction of the retreat. It is a great experience working collaboratively with other women and is very fulfilling. The retreat attendees are very appreciative!

Skills Needed: 

Ability to organize, delegate, and keep committee members focused on necessary tasks.

Training, assistance, and safety requirements: 

Previous committee members and chairs will help guide chair as to necessary tasks. There is also a notebook with information about all of the past 20 retreats -their topics, food served, etc.

Contact Person: 
Kate Lore
Ministry Team: 
# of positions available: 
1
Availability: 
Inactive
Hours per Month: 
6

W.A.V.E. Food Drive Coordinator for QUUF

The W.A.V.E. Food Drive is a county wide project administered by the Jefferson County Ministerial Association. The QUUF Coordinator promotes and manages food collection at QUUF.

Detailed Description: 
In mid September the minister relays information from the Ministerial Association. The QUUF Coordinator publicizes the Food Drive in the Weekly Update and Sunday bulletin. He or she coordinates with the religious educator so families receive special notification. A collection spot is developed, usually in the breezeway between the RE Building and the Fellowship Hall. The QUUF Coordinator, stores food as it arrives all month. The last Monday in October the food and checks are delivered to the Food Bank warehouse.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

It is wonderful to be a part of an Inter-faith project. QUUF is known as a generous congregation, and that is a good feeling.
It isn't a big job, and it is a simple one, with the concrete results of feeding people in our community.

Skills Needed: 

Organizational skills, moderately strong back or willingness to recruit, presence in PT for October, small about of writing required.

Training, assistance, and safety requirements: 

For the past 25 years Kathy Stevenson, our religious educator has been the coordinator. She will happily train and support the new person. There is the physical need to lift bags and boxes of food, so some strength is needed.

Contact Person: 
Beau Olhgren
Contact Person Email: 
dreoffice@quuf.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Open
Expected Service Opportunity Term End: 
Thursday, October 31, 2019
Hours per Month: 
8

Giving Tree Coordinator

Giving Tree Coordinator manages this short-term project which provides gifts for special needs children.

Detailed Description: 
Giving Tree project is QUUF’S participation in the Wyatt Project, which provides Christmas gifts to special needs children in Jefferson and Clallam counties. The Project is guided by two people who work together to coordinate the program. The Giving Tree Coordinator is responsible for creating a Giving Tree in the Fellowship Hall, with gift tags to hang on the tree for each child. She or he places a table by the tree for volunteers to explain the project and collect money from those who prefer to donate rather than buy a gift. The position also entails fiinding folks to staff the table before and after both services for approximately 4-5 Sundays prior to Christmas, placing notices in the Weekly Updates, and maintaining contact with Jenelle DeMatteo, the founder and overall coordinator of the Wyatt Project.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

This is a wonderful, heartening opportunity to help children with special needs.  Those who benefit most, of course, are all the kids!

Skills Needed: 

An effective coordinator will be well-organized and enjoy working with people.

Training, assistance, and safety requirements: 

Help is always available from folks who have done this before. Office staff is very supportive.

Contact Person: 
Marcia Coleman
Contact Person Email: 
mcoleman@mcn.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Marcia Coleman
Date Filled: 
Tuesday, August 1, 2017
Expected Service Opportunity Term End: 
Sunday, December 31, 2017
Hours per Month: 
4

Giving Tree Theatre Fundraiser Coordinator

Oversee fundraising evening at the Key City Theatre in early December.

Detailed Description: 
The Giving Tree is QUUF’S participation in the Wyatt Project, which provides Christmas gifts to special needs children in Jefferson and Clallam counties. The Giving Tree Project is guided by the Giving Tree Coordinator, whereas the Theatre Fundraiser Coordinator helps by overseeing a popular fundraising evening at the Key City Theatre in early December. This entails contacting Key City Theatre, setting a date, coordinating volunteers to sell tickets before and after each service for 4-5 weeks, and asking folks to bring refreshments when they come to the theatre
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

A wonderful, heartening opportunity to help children with special needs. Getting to know folks at the theatre and mingle with many at QUUF. Those who benefit most, of course, are all the kids!

Skills Needed: 

Being organized and good at promoting the event.

Training, assistance, and safety requirements: 

Help is always available from folks who have done this before. Office staff is very supportive.

Contact Person: 
marcia coleman
Contact Person Email: 
mcoleman@mcn.org
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Kathleen Holt
Date Filled: 
Friday, September 15, 2017
Expected Service Opportunity Term End: 
Sunday, December 31, 2017
Hours per Month: 
5

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Sundays and Beyond Convener

The Sundays and Beyond Convener calls and leads Council meetings as needed and acts as a liaison between the Council members (Sunday Services Committee, AHA, Buddhist Groups, Contemplative Services and Dances of International Peace).  The Convener facilitates problem solving and oversees joint projects, such as keeping the brochure updated.  The Convener attends Leadership Assemblies, relays helpful information to the members of the Council, prepares an annual report, and submits a budget if need be.  Periodic inquiries to the Council members are initiated by the Convener.

Detailed Description: 
The convener keeps in touch with the groups in this council and facilitates meetings now and then. Convener also helps with replacing leaders of groups, troubleshoots problems, and carries out group decisions. The Council meets irregularly and only if there is a need, determined either by the Convener or one of the Council members for a specific purpose. Other church officials may also request that the Convener call a Council meeting for a specific purpose. The time commitment is minimal.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

This role benefits the congregation by coordinating the various Sundays and Beyond groups and serves as a clearing house for information.  Through this support, various spiritual practices can have a home in the fellowship and to thrive as part of our spiritual family.

Benefit to the volunteer is the joy of developing and supporting leaders in a variety of spiritual practices.

Skills Needed: 

Keeping in touch and helping when asked.  Ability to communicate well, take responsibility and follow-through.

Training, assistance, and safety requirements: 

No special training needed.  Current chair will be a resource during the transition.

Contact Person: 
Mary Tucker
Contact Person Email: 
mtucker@q.com
Ministry Team: 
# of positions available: 
1
Availability: 
Position Filled
Expected Service Opportunity Term End: 
Sunday, June 30, 2019
Hours per Month: 
1

IT Support, Office Workstation Specialist

Use your computer skills on your own time, working with a great team.  The focus of this position is to ensure reliable, useful, efficient desktop tools/environments for our ministers, office staff, and volunteers who sometimes work on site, i.e. by maintaining a reliable, standardized and up-to-date office computing environment that fully supports operational functions and workloads.  The Workstation Specialist works closely with the Network Specialist, Web Support providers, the Admin/IT Chair and the Congregational Administrator and/or Office Manager.

Detailed Description: 
Background: This is one of three key volunteer positions within the Admin/IT Committee requiring specific technical skills or training; see Chair position description for scope and purpose of the whole committee. This position is responsible for maintaining all workstations (Windows and Mac platforms) used by staff and volunteers in the QUUF office. Maintenance includes: installing/updating hardware and software, trouble-shooting/diagnosing/repairing malfunctions; problem & change record-keeping; printing support; vendor interfacing; and providing hands-on user assistance, as needed. Ideally, two people could share this role and back each other up. Specific functions/tasks include: • Respond to requests for assistance from ministers, staff and other Admin/IT members • Triage technical problems and requests for new services. • Maintain a detailed inventory of equipment, computing hardware and software, and standard configurations for PCs, Macs and critical software. • Participate in the evaluation of vendors, products, and outside services. • Assist in preparation of plans and budgets for Admin/IT capital projects and annual maintenance. • Develop and maintain technical documentation and user manuals. • Plan periodic upgrades in consideration of the QUUF calendar to minimize disruption of service • Maintain regular data backup files and periodically audit both backups and security functions .• Research best practices, platforms, architecture and products, as needed. • Serve as main interface with hardware, software and service vendors, as assigned.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

Deepen relationships by working with our great existing team, QUUF staff, members and friends. Continually deepen and update your own knowledge and skills. Use your creativity and skills to provide systems/ tools that bring greater productivity/ effectiveness to many others in the organization.  Save money for the congregation.   Provide vital, high function systems and technological infrastructure that supports the Mission and Key Programs of the Fellowship.

Skills Needed: 

Any of the following, and/or technical aptitude for hands on learning: Organization, collaboration and positive attitude.  Sense of humor.  Good decision making, process design skills.  Team player who is able to work independently as needed.   Familiarity/expertise with any/all of the following: Systems/technology analysis, design and development; change and problem management; technical writing; Windows/Mac computing platforms, MS Office, Word, Excel, Access, and other tools;  PowerChurch or other church/financial database applications; printing protocols; email and other communication and social networking tools.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired and as possible.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF technical environment & documents  Attend professional training classes at QUUF expense, as necessary, to cover gaps in your own experience/skills.

Contact Person: 
Admin/IT Temporary Chair (Pat Rodgers), Congregational Administrator (Robin Moreau)
Contact Person Email: 
pat.rodgers@sbcglobal.net, QUUF@olympus.net
Ministry Team: 
# of positions available: 
2
Availability: 
Position Open
Hours per Month: 
8

Safety and Risk Management Committee, Member

Members help evaluate the conditions of buildings and facilities, and personal interaction in order to assure that QUUF is as safe and risk-free place as possible for the congregation of members, friends, and visitors. We worry for everyone else.

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The responsibility of the SRMC is to develop a safety and risk management policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards. Work with the Sexton to ensure they are corrected. Hold an annual evacuation drill of the building. Conduct Risk Survey regularly. Regularly review and update the safety and risk policy. Meetings are generally held monthly with a two hour total commitment per month. In addition, reading, researching and compiling information or data between meetings is required for preparation for the meetings. For more information and details of safety policies, principles and checklist topics, see the QUUF Operations Manual, Adopted 1998, Revised May 2008, Revised and Updated July 2016, pages 56, 68, 80 and those pages following.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  They benefit by interacting and forming friendships with other like-minded people and from knowing they are supporting a vital role, of which few who come to
QUUF are aware.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety issues would be helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3

Safety and Risk Management Committee, Chairperson

Lead the Committee that worries for everyone else, evaluating the conditions of buildings and facilities and personal interactions in order to assure that QUUF is as safe and risk-free as possible  

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The chairperson works with the Director of Family Ministry, Fellowship Sexton, other Staff, Buildings and Grounds and other committee chairs as appropriate to identify Safety and Risk Management issues. The responsibility of the SRMC is to develop a safety policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards and work with the Sexton to ensure they are corrected, hold an annual evacuation drill of the building, regularly conduct a Risk Survey and update our safety and risk policies.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

All of the SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  The chairperson benefits from collaboration with other committees and the leadership.  He or she learns interesting and useful information about the operation of the fellowship that may not be obvious to the general membership.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety and risk issues associated with the fellowship facility and the needs of a diverse congregation is helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Pledge Campaign- Fellowship Dinner Table Host

Organize a table of 8-10 members/friends for Pledge Campaign kickoff Fellowship Dinner in early March. Event is held annually at the Fairgrounds

Detailed Description: 
You will host a table of 8-10 people, provide the main dish and think up the theme for the table, making sure those who sign up know what additional items to bring and any specifics regarding times and dress. The evening generally includes a very short announcement of a table theme to the rest of the tables sometime during the evening. Requirements differ by year depending on how the event is structured. Signing up guarantees that you will get adequate information to be successful. Total of about 15 hours between thinking, cooking and table set up.
Service Term: 
Less than 3 months
Benefits for the Volunteer and the Congregation: 

This is a fun event, reminding members of the lighter, fellowship side of membership. It is pretty simple. It may seem a little crazy at first to be inspired to dress up and decorate a table but in the end the host gets the benefit of providing that sociable time and event memories for their tables. Also some people like to keep it simple and do not want to dress up. So some hosts do not have a theme or dress up and this enables all to enjoy, in costume or not!

Skills Needed: 

Ability to coordinate a table of people for dinner. A lighter heart, a little bit of imagination. Ability to provide a main dish.

Training, assistance, and safety requirements: 

Specific instructions will be provided by the event coordinator.

Contact Person: 
Kendra Golden
Contact Person Email: 
jimandkendra@olympus.net
# of positions available: 
Multiple
Availability: 
Inactive