Strategic Thinking/Visioning

Task forces for the interim

Governance taks force (3),  mission (5)

Detailed Description: 
These two task forces will work with our Interim leaders. The mission task force of five will come up with a draft statement of what QUUF is all about going forward. This work will probably be done in 6-12 months. The governance task force will work with three board members to plan for Changs in governance due to growth. This project will like last two years.
Service Term: 
6-12 months
Benefits for the Volunteer and the Congregation: 

Get to be part of determining QUUF's future.   Give QUUF a solid footing going forward.

Skills Needed: 

Be thoughtful, care about QUUF and be willing and able to work in a small group thinking about the future.

Training, assistance, and safety requirements: 

Interim Team will clarify your mission.

Contact Person: 
coleen johnson
Contact Person Email: 
mimiptwa@man.xom
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
6

Personnel Committee member

Participate in the committee that deals with issues of employment and supervision among the fellowship staff, the Board, and the congregation.

Detailed Description: 
The Personnel Committee meets monthly to address issues of • Personnel policies • Job descriptions for all staff positions • Staff hiring, supervision and performance evaluation • Participation in hiring teams • Compensation and benefits management for staff • Compensation and benefits program changes • Proposed budgets for all positions • Requests for new positions • Any conflicts among staff • Other personnel issues at the request of the Board, ministers, or other committees
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Personnel committee volunteers are active partners in the organization and functioning of the Fellowship. Volunteers have an opportunity to know new people, learn new skills and develop a better understanding of the mission and goals of QUUF and UU. Volunteers can assist in the selection of staff and providing support to assure their growth and success. The congregation benefits by providing a committee of Fellowship members to assist the Administrative Staff and the Board in areas of personnel and human resources. Without this committee the work would fall back onto the staff.

Skills Needed: 

Ability to keep personnel issues confidential and to act in the best interest of the Fellowship. An interest in and ability to track details and stick to timelines. Experience with one or more facets of human resources administration (such as job descriptions, hiring, supervision, performance evaluation, compensation and benefits, conflict management, or budgeting). Some familiarity with federal labor relations law or UUA personnel guidelines is useful, but not required. Also useful are experience with spreadsheets, electronic documents, writing and editing.

Training, assistance, and safety requirements: 

The committee works as a team, with members responsible for specific areas of Personnel work. Each member works on the area(s) with which they are most comfortable or is trained by another member familiar with the work. No special safety training is required.

Contact Person: 
Brian Rogers
Contact Person Email: 
briandrogers@gmail.com
# of positions available: 
4
Availability: 
Position Open
Service Opportunity Filled By: 
Jeanne Costello
Date Filled: 
Tuesday, May 8, 2018
Expected Service Opportunity Term End: 
Saturday, May 1, 2021
Hours per Month: 
3

Conversation Team Leader

Working with the Pathways to Service Coordinating Committee, support and facilitate a team of 15-18 “Conversationalists.”

Detailed Description: 
The purpose of this service opportunity is to ensure that the members of the Conversation Team are supported, trained and doing conversations according to the method developed by the Pathways to Service (PTS) Coordinating Committee. There is an on-going group of about 14 Conversationalists. The Team Leader recruits more Conversationalists as needed (the ideal number is about 18), trains them, and facilitates an every-other month 1.5 hour meeting. Facilitating the meeting includes creating the agenda, running the meeting, and coordinating with the PTS Coordinating Committee and staff to be sure that names are being assigned to Conversationalists. The Team Leader also does conversations. Finally, the Team Leader attends meetings of the PTS Coordinating Committee every other month and participates in decision making about the larger program.
Service Term: 
2 years
Benefits for the Volunteer and the Congregation: 

This position is very rewarding because it provides the opportunity to hear about how all conversations are going and get first-hand knowledge of how the PTS program is reaching people and inviting them to engage and share their unique gifts. The conversations are the heart of the program and even those people who do not immediately engage in service are given the chance to be heard, feel welcomed, and make a connection with the larger congregation.

Skills Needed: 

The Conversation Team Leader should have strong organizational skills and the ability to facilitate groups. Facilitation skills include the ability to listen, move an agenda along, and make sure everyone is included. Organizational skills include ability to keep a roster up to date, plan meetings, manage paperwork, communicate with email, and work with the PTS database.

Training, assistance, and safety requirements: 

The out-going Conversation Team Leader will train the new Team Leader. In the past the Team Leader had a partner who was trained in counseling. This person was a resource for people who needed extra support with interpersonal skills or interview skills. Going forward, this resource will be found by the PTS Coordinating Committee if members of the Team need this.

Contact Person: 
Pam Clise
Contact Person Email: 
pamm@olympus.net
# of positions available: 
1
Availability: 
Position Filled
Service Opportunity Filled By: 
Pam Clise
Date Filled: 
Sunday, July 1, 2018
Expected Service Opportunity Term End: 
Wednesday, July 1, 2020
Hours per Month: 
8

Pathways to Service Team Leaders

The purpose of Pathways to Service is to foster a culture of service that allows all of us to grow spiritually, enhance our relationships with others, and pursue our passions. Pathway's Team Leaders oversee the program, which includes making sure accurate service opportunities are posted and/or updated in our data base; maintaining a team of conversationalists who converse with two members of the congregation each month; entering conversation results when needed, and holding monthly matching meetings to find roles where members may engage more deeply with QUUF.

 

Detailed Description: 
Two Team Leaders share the tasks, which include making sure the conversation team is humming along, updating the data base, facilitating the matching meetings, communicating with the Board, staff and other leaders, making and submitting budget, and setting annual goals.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The joy of working with smart, funny, creative, committed people; the satisfaction of running an upbeat program that helps new and old members deepen their engagement with the congregation. The congregation will enjoys the benefits of a broader commitment, new leadership, and vitality.

Skills Needed: 

Be well-organized, enthusiastic, energetic, and interested in vitality of the congregation and able to provide leadership. The leaders work with a custom made data base that is user friendly but requires some computer skills.

Training, assistance, and safety requirements: 

Current team leaders will train new team leaders.  In addition, the membership coordinator dedicates 20 hours a month to supporting the program and is familiar with the data base.

Contact Person: 
Carolyn Latteier or Kendra Golden
Contact Person Email: 
clatteier@gmal.com or jimandkendra@olympus.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Committee on Shared Ministry Member

Members provide advice and counsel to our ministers and, when requested by the Board of Trustees or deemed appropriate by the committee itself, give advice to the Board on how to better serve the spiritual health of the congregation as it strives to fulfill its mission.

Detailed Description: 
Appointments to the committee must be members of QUUF, and are recommended to the Board by the COSM Chair and the Ministers. The committee (which consists of a maximum of six people, not including the Ministers) meets one weekday a month with the Ministers, and after church one Sunday a month without them. Committee members listen and provide assistance and perspective to the Ministers; pay attention to the many facets of the fellowship and recommend or take actions to support and encourage shared ministry; facilitate communication and conflict resolution among the congregation, the Board, and the Ministers (especially during crises, transitions, or emergencies); and, as requested by the Board, conduct congregational assessments and provide feedback regarding Minsters' performance.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

Serve with other committed QUUF members for the benefit of the congregation. Make new friends and deepen your connection with our ministers. Learn and support the ministries of the Fellowship

Skills Needed: 

Excellent listener; experienced in some other aspects of fellowship operation and life; able to discuss issues of importance thoughtfully, respectfully, and confidentially; committed to our mission: "to love, to share, to serve."

Training, assistance, and safety requirements: 

None

Contact Person: 
Nils Pedersen and Kate Lore
Ministry Team: 
# of positions available: 
5
Availability: 
Position Filled
Date Filled: 
Wednesday, December 6, 2017
Expected Service Opportunity Term End: 
Sunday, December 6, 2020
Hours per Month: 
6

Administrative Advisory and IT (Information Technology) Committee Chair

If you enjoy problem solving, strategic thinking, and working behind the scenes with our wonderful staff, this is the place for you.  You do not need to be a tech genius, but you do need to be interested in information technology and how to use it to support the smooth running of the fellowship.  Working closely with the Congregational Administrator, the Admin/IT Committee chair oversees and coordinates a team of skilled volunteers who look after office technology, functioning and best practices

Detailed Description: 
The Admin/IT Committee Chair is the organizing force behind the committee, which does the following: It advises and works with the Congregational Administrator to organize documents and retain records and update administrative policies. It makes decisions about IT (computers, software, office machines, etc) updates, purchases and repair.) It maintains the fellowship’s website and Wi-Fi network. It oversees office policies and best practices and takes on projects to support and improve the general office functioning. While the Admin/IT Committee interacts with the Audio Visual folks, it is not in charge of the AV functioning of the Sanctuary/Fellowship Hall.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

The Admin/IT chair and committee enjoys a warm relationship with office staff and the opportunity for developing relationships with staff, members and friends.  Working at the hub of the Fellowship, you come to understand how the Fellowship works and to connect deeply with QUUF.  This is also an opportunity to deepen your own knowledge and use your creativity and organizational skills

The Admin/IT committee provides vital, high function systems and technological infrastructure that support the Mission and Key Programs of the Fellowship.  It oversees and maintains systems and tools that bring greater productivity and effectiveness to many others in the organization.  Without this committee we would not have a redesigned website, a dependable Wi-Fi network, or highly-functional office IT system.

Skills Needed: 

Organization, collaboration and positive encouragement of a team. Sense of humor.  Good decision making, process guidance and respect for diversity and others’ ideas and skills.  Working knowledge of MS Office, Word, Excel and Access would be a plus.  Experience with IT systems, although nice, is not required.

Training, assistance, and safety requirements: 

Hands on, one on one orientation and coaching, as desired.  Accumulated library of technical documentation; selected tutorials; Walkthrough of QUUF/Admin/Technology planning documents (strategic and tactical) and recent annual reports.

Contact Person: 
Pat Rodgers
Contact Person Email: 
pat.rodgers@sbcglobal.net
# of positions available: 
2
Availability: 
Position Filled
Hours per Month: 
8

Facilities Management Oversight Committee Chair

Lead a group that does the strategic and financial planning for our facilities and also manages specific projects related to our facilities here at QUUF.

Detailed Description: 
The chairperson convenes and leads monthly meetings and is responsible for reporting on activities. The chair, along with four other members and with the Sexton and Congregational Administrator as staff representatives, will create a list of prioritized projects and their budgets, as submitted through staff, Facilities Request Project Forms, Capital Needs Requests, and the Safety and Risk Management Committee. They will research needs for big projects, oversee accessibility improvements and be involved in the management of the Columbarium project as needed. Other activities will include recruiting volunteers for big projects, forming task forces as needed, developing the annual facilities budget, managing monthly facilities expenditures, participating in strategic long term planning for facilities, acting in a consulting role on proposed changes to building use decision and policy, and getting regular feedback from the Sexton regarding daily maintenance operations.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

In our growing congregation there is a continual desire to make the physical plant work better to meet all the needs. As chair you will play a vital leadership role in helping to prioritize and plan for these improvements. It will give you the chance to work with a small team, to plan and direct completion of these projects. The congregation will benefit from a dedicated team that addresses the physical needs in a thoughtful, manner.

Skills Needed: 

Strategic planning, finance, and project management. The chair will be the organizing person who makes sure the meetings are held, following up on details, etc. 

Training, assistance, and safety requirements: 

This is a new approach to our traditional buildings and grounds committee and means that the chair and members will draw on their own experience in setting their agendas. Assistance and guidance will also come from the Sexton and Congregational Administrator as staff representatives.

Contact Person: 
John Tyburski
Contact Person Email: 
johnatyb@gmail.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
5

Safety and Risk Management Committee, Member

Members help evaluate the conditions of buildings and facilities, and personal interaction in order to assure that QUUF is as safe and risk-free place as possible for the congregation of members, friends, and visitors. We worry for everyone else.

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The responsibility of the SRMC is to develop a safety and risk management policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards. Work with the Sexton to ensure they are corrected. Hold an annual evacuation drill of the building. Conduct Risk Survey regularly. Regularly review and update the safety and risk policy. Meetings are generally held monthly with a two hour total commitment per month. In addition, reading, researching and compiling information or data between meetings is required for preparation for the meetings. For more information and details of safety policies, principles and checklist topics, see the QUUF Operations Manual, Adopted 1998, Revised May 2008, Revised and Updated July 2016, pages 56, 68, 80 and those pages following.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  They benefit by interacting and forming friendships with other like-minded people and from knowing they are supporting a vital role, of which few who come to
QUUF are aware.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety issues would be helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
3

Safety and Risk Management Committee, Chairperson

Lead the Committee that worries for everyone else, evaluating the conditions of buildings and facilities and personal interactions in order to assure that QUUF is as safe and risk-free as possible  

Detailed Description: 
QUUF exists for the spiritual, religious, emotional and social opportunities for its members and friends. Physical and emotional safety is integral to meeting those needs. Assurance that a person will be as free from harm as possible contributes to a sense of well-being and security. This Committee, while acknowledging that we can’t prevent all accidents or minimize all interpersonal conflicts or make accessibility perfect for all, shows our compassion for fellow congregants by developing and implementing our safety policy that deals with high severity low frequency situations. The chairperson works with the Director of Family Ministry, Fellowship Sexton, other Staff, Buildings and Grounds and other committee chairs as appropriate to identify Safety and Risk Management issues. The responsibility of the SRMC is to develop a safety policy, keep it current, and implement it. Safety and Risk Committee members develop policies, procedures and actions. They conduct inspections and coordinate with other committees and staff to correct problems or implement steps to prevent unpleasant and potentially dangerous conditions and situations. Primary Activities: Conduct annual room by room safety review to identify any physical safety hazards and work with the Sexton to ensure they are corrected, hold an annual evacuation drill of the building, regularly conduct a Risk Survey and update our safety and risk policies.
Service Term: 
3 years
Benefits for the Volunteer and the Congregation: 

All of the SRMC members contribute to the spiritual and community experiences of fellowship members and visitors by allaying anxiety and concerns about risk of physical and emotional injury.  The chairperson benefits from collaboration with other committees and the leadership.  He or she learns interesting and useful information about the operation of the fellowship that may not be obvious to the general membership.

Skills Needed: 

Willingness to express information, knowledge, thoughts, and opinions in collaboration with others. Some knowledge of safety and risk issues associated with the fellowship facility and the needs of a diverse congregation is helpful.

Training, assistance, and safety requirements: 

The committee will share knowledge, history, and skills to orient new members.

Contact Person: 
Bruce Laurie
Contact Person Email: 
bruce_laurie1@msn.com
# of positions available: 
1
Availability: 
Position Filled
Hours per Month: 
10

Pledge Campaign Committee Member

Join a group committed to meeting the financial needs of the congregation.  

Detailed Description: 
The Annual Pledge committee consists of about half a dozen people, folks with the long view of maintaining the QUUF budget. The chair works with committee members to oversee the big picture of meeting those needs. Monthly meetings (October to May) keep the process on track.January and February are the busiest times, when the committee meets weekly to assure that the annual Pledge campaign can run smoothly. Pledges provide 90% or more of the QUUF operating budget, giving us the ability to do our programs as well as we do! Chair and committee members make sure the parts of the campaign come together. These include: • Revising and devising the informational brochure, newsletters and notices • Providing pledge packets and information on ways and means to give • Providing an annual light hearted event before Stewardship Sunday • Providing an angle/theme for the campaign, including displays and entertainment Specific jobs in the above tasks are done by short-term volunteers. These include some or all of the following: Fellowship Event Coordinator, Table hosts, Provider of display posters, Entertainment Coordinator, Person to oversee the production and distribution of brochures (Packet and envelope stuffing), Sound system provider, Stewardship testimonials. Post campaign follow-up includes; pledge acknowledgements, thank yous, evaluating/assessing the effectiveness of the campaign.
Service Term: 
1 year
Benefits for the Volunteer and the Congregation: 

The success of QUUF hinges on how well we can provide the financial support for our staff and programs.  Committee members like to see and provide the big picture and are drawn to the value of its importance.  They enjoy figuring out how to communicate the big picture to the congregation.  They have the satisfaction of “taking care of our stuff.”  They enjoy providing the fellowship the means by which we can extend our giving to what is both greater than ourselves and personally important.

Skills Needed: 

• Financial acumen! A love of seeing/directing the big financial picture • Organizational skills are very important; the ability to see the whole as well as component parts • Ability to work with people on a committee to get a job done

Training, assistance, and safety requirements: 

Supportive committee members and past volunteers provide much assistance. Good records of previous years’ campaigns provide the backbone on which the next year’s campaign is built.

Contact Person: 
Marilyn Mitchell, Sherry Modrow
Contact Person Email: 
mmitchell@cablespeed.com, smodrow@gmail.com
Ministry Team: 
# of positions available: 
Multiple
Availability: 
Position Open
Hours per Month: 
10