This short term commitment begins in late January when approximately 22 table hosts are recruited. An email is sent to all of the hosts from the previous year many agree to host again. In additional an email is sent to all who have indicated an interest in hosting and additional hosts are recruited during coffee hour. In early February the coordinator sends an email to all hosts explaining their roles and asking for table theme/menu information. Sign up sheets are prepared by the coordinator and available for 3 Sundays in February. Usually the coordinator is at the sign up tables during this time to explain/answer questions. As tables fill the coordinator gets the guest list to the hosts. A second group email is sent the week before the event to all hosts. The coordinator also recruits people to make the coffee and bring it to the Fairgrounds, people to bring cups and glassware, and recruit people to help with clean up. A table chart is prepared to facilitate Christopher's table set up on Friday evening. On the morning of the dinner the Coordinator opens the Fairgrounds and usually stays most of the day as hosts arrive to set their tables. The coordinator is the last person to leave, locking up on the way out. Email thanks to the hosts is nice. All activity for this role is done between late January and is completed by the first week of March.
Benefits for the Volunteer and the Congregation:
It is a great chance to get to know new people in the congregation through the process of host recruitment and then encouraging sign ups for the dinner itself. It is fun for anyone who enjoys socializing, lets you practice your organizing skills, and achieves tangible results. The congregation is EXTREMELY grateful for taking on this role and it is great knowing you are helping with an important part of the Pledge Campaign. The Fellowship dinner itself is a fun, community building event and a good kick-off for the Pledge Campaign.
Training, assistance, and safety requirements:
Kendra Golden, coordinator for the last two years will be delighted to work with you to get up to speed. She will provide copies of all emails, etc. that she has used.
# of positions available:
Service Opportunity Filled By:
Kendra Golden and jo Anne heron